Real Estate Sales Coordinator

ONSITE ON LOCATION ONLY - IN OFFICE 9 - 6

Valor Real Estate Development is a boutique luxury developer creating community-transforming real estate icons in emerging cities. Our projects are distinguished by partnerships with some of the world’s most respected luxury brands and designers such as Aston Martin and Roche Bobois. We believe exceptional living is created through exceptional collaboration, and we seek those who can help bring that vision to life.

We are transitioning to a best-in-class external brokerage model, meaning our projects will be sold by top-tier agents from SERHANT, but the client experience, deal structure, and execution remain fully ours.

We are looking for a Sales Coordinator who acts as the operational backbone of the sales function. You must be a highly organized, detail-driven professional who ensures every deal moves forward, every client is taken care of, and every broker has what they need to perform at the highest level.

This is not a sales role. This is the engine behind sales.

Core Responsibilities

A. Transaction Coordination

Manage the full lifecycle of purchase agreements from initial contract through closing

Review, organize, and enter contracts, addendums, and settlement statements into CRM

Prepare closing packages and coordinate all closing logistics

Work directly with title companies, lenders, and legal teams to ensure timely execution

Track deal progression, identify risks, and ensure no delays or missed steps

B. Brokerage & Deal Flow Coordination

Serve as the primary liaison between Valor and external brokerage teams

Ensure agents have accurate inventory, pricing, and up to date marketing materials

Support brokers through contract execution, issue resolution, and closing preparation

Coordinate commissions, verify payouts, and ensure proper documentation

Maintain alignment between developer objectives and brokerage execution

C. CRM, Reporting & Pipeline Management

Maintain a clean, accurate CRM containing prospects, buyers, deal stages, and communications

Track KPIs, sales velocity, pipeline status, and closing timelines

Generate reports for leadership on deal flow and performance

Manage lead intake and ensure proper routing to brokerage teams

D. Client Experience & Communication

Act as a consistent point of contact for buyers throughout the transaction process

Ensure clients are informed, supported, and experiencing a seamless journey

Coordinate timelines between buyer, broker, construction, and internal teams

Assist with buyer questions, documentation, and process navigation

E. Internal Coordination & Execution

Work closely with construction to track unit readiness and closing schedules

Maintain availability reports and ensure all channels reflect accurate inventory

Track upgrades, selections, and change orders throughout the sales process

Coordinate with marketing on listings, launches, and sales materials

Proactively solve issues that could delay or impact a deal

What We’re Looking For

• 2 years of experience in real estate transactions, sales coordination, title, or similar

• Strong understanding of contracts, closings, and deal flow

• Highly organized with the ability to manage multiple active deals simultaneously

• Excellent communication skills across clients, brokers, and internal teams

• Comfortable working in a fast-paced, deadline-driven environment

• Proficient in CRM systems like HUBSPOT, MRI, and Microsoft Office (or similar tools)

• Licensed real estate agent is a plus, but not required

Ideal Traits

• Ownership mentality — you take responsibility for outcomes, not tasks

• Detail-oriented — nothing slips through the cracks

• Calm under pressure — you handle deadlines, closings, and moving targets

• Solutions-driven — you solve problems instead of escalating them

• Relationship-minded — you build trust with clients and brokers

• Versatile — able to operate across admin, coordination, and client-facing work

Compensation & Benefits

Salary ranges for this position vary by experience and role, typically starting from $50,000 and scaling based on qualifications up to $60,000. We proudly offer a comprehensive benefits package that includes medical, dental, and vision insurance, as well as paid time off.

Please note: we are not working with external recruitment or headhunting firms for this position. By submitting your resume, you acknowledge that your application is voluntary and does not constitute a binding agreement or obligation on behalf of either party.

• Valor Real Estate Development provides equal employment opportunities to applicants and employees without regard to race, color, religion, age, sex, sexual orientation, gender identity/expression, pregnancy, genetic information, national origin, protected veteran status, disability status, or any other legally protected basis, including arrest and conviction records, in accordance with applicable law.