Part-Time Office Administrator

Overview
We are seeking a dynamic and detail-oriented Part-Time Office Administrator to join our team! This energetic role is perfect for someone who thrives in a fast-paced environment and enjoys providing exceptional administrative support. As a vital part of our office operations, you will manage daily clerical tasks, coordinate communication, and ensure the smooth functioning of our workplace. Your proactive approach and organizational skills will help foster an efficient, welcoming atmosphere for both staff and clients. This position offers flexible hours and an engaging work environment where your contributions truly make a difference.

Duties

• Serve as the front desk ambassador, greeting visitors and directing phone calls with professionalism and courtesy using multi-line phone systems.
• Manage calendar schedules, appointments, and meetings through Google Workspace and Microsoft Office tools to ensure optimal time management.
• Handle data entry tasks accurately using computer literacy skills, including maintaining records in QuickBooks and other bookkeeping software.
• Support office management by organizing files, processing invoices, and managing confidential information with discretion.
• Provide excellent customer service by assisting clients via phone or email, addressing inquiries promptly, and supporting client communication efforts.
• Perform clerical duties such as proofreading documents, filing paperwork, and maintaining organized office supplies.
• Assist with personal assistant tasks when needed, including calendar management and light administrative support to team members.

Requirements

• Proven office experience with strong organizational skills and attention to detail.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications.
• Experience with QuickBooks or similar bookkeeping software is highly desirable.
• Excellent phone etiquette skills with the ability to handle multi-line phone systems efficiently.
• Bilingual abilities are a plus to support diverse client interactions.
• Strong computer skills including data entry, typing accuracy, proofreading, and general computer literacy.
• Ability to handle confidential information responsibly with integrity.
• Previous clerical or administrative experience in an office setting preferred.
• Exceptional time management skills to prioritize tasks effectively in a busy environment.
• Customer service orientation with excellent communication skills—both verbal and written.
• Personal assistant or office management experience is advantageous but not required.

Join us as a Part-Time Office Administrator and become an essential part of a vibrant team dedicated to excellence! Your enthusiasm, organizational prowess, and proactive attitude will help us deliver outstanding service while supporting our daily operations seamlessly.

Pay: $18.00 - $23.00 per hour

Work Location: In person

Salary : $18 - $23