Purchasing Assistant

About the Company

Highspring LLC (d/b/a Vaco by Highspring) and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") are committed to the full inclusion of all qualified individuals and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by applicable law.

About the Role

Our client is seeking a Purchasing Assistant to support their corporate purchasing team. This role is perfect for someone organized, detail-oriented, and comfortable working with data, vendors, and internal teams. You'll help maintain accurate purchasing information, support vendor onboarding, and assist with day-to-day purchasing operations within the company's ERP system. This is a contract role through the end of the year, with potential for extension.

Responsibilities

• Assist with purchasing activities in the company's ERP system (Homebuilder ONE), including vendor setup, billing support, and payment visibility.
• Support vendor onboarding by collecting required documentation and ensuring files are complete.
• Help troubleshoot basic system issues and escalate more complex items to the appropriate team.
• Review and organize cost data, takeoffs, and pricing information from divisions.
• Maintain purchasing records, job aids, and reference materials.
• Assist with preparing reports and simple dashboards related to quantities, costs, and variances.
• Provide general support to internal teams and vendors regarding purchasing processes and system use.
• Ensure accuracy and consistency of purchasing data across divisions.

Qualifications

• High School Diploma or GED required.
• 1-2 years of experience in residential construction, real estate, or a related field preferred.

Required Skills

• Strong Microsoft Office skills, especially Excel.
• Experience with ERP systems; Homebuilder ONE is a plus.
• Ability to review and organize data with a high level of accuracy.
• Understanding of basic purchasing workflows; construction experience preferred.
• Strong communication skills and comfort working with both internal teams and external vendors.
• Ability to stay patient, professional, and solutions-focused when resolving issues.

Pay range and compensation package

Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual's skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company's 401(k) retirement plan.

Equal Opportunity Statement

Highspring LLC (d/b/a Vaco by Highspring) and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") are committed to the full inclusion of all qualified individuals and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by applicable law. The company is also committed to ensuring that persons who need them are provided with reasonable accommodations; if an accommodation is needed to participate in the job application or interview process, please contact HR@vaco.com.

Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.