Human Resources & Compliance Specialist

The Opportunity
Vaco has partnered with an organization in the specialized manufacturing and hazmat transportation space who is seeking a hands on, operational Human Resources & Compliance Specialist to support its evolving business.

This role is ideal for an HR generalist who enjoys owning day to day HR operations, coordinating compliance activities, and improving processes in a fast paced environment. A meaningful portion of this position is dedicated to DOT driver compliance coordination, making prior experience with Department of Transportation motor carriers or regulated workforces highly desirable.

This is an onsite role based in Fort Collins, CO and requires consistent in person presence to support payroll, compliance workflows, and operational needs.
Responsibilities:

HR Operations & Employee Lifecycle

• Own and facilitate key stages of the employee lifecycle, including onboarding, offboarding, and employee transitions
• Run day to day HR operations with a focus on accuracy, responsiveness, and consistency
• Maintain organized, audit ready personnel files and employee documentation
• Help update, maintain, and enforce HR policies, job descriptions, and standard operating procedures

Compliance & DOT Coordination

• Coordinate DOT related compliance processes for drivers in a regulated transportation environment, including:
  • Driver Qualification File (DQF) management
  • DOT onboarding documentation and qualification tracking
  • Drug & Alcohol testing coordination and required compliance workflows
• Ensure internal teams are consistently following required regulatory and safety processes
• Partner with leadership and external experts as needed to remain compliant

Payroll, Benefits & HRIS

• Process payroll and payroll-related changes using Paylocity (in partnership with Accounting)
• Support benefits administration and insurance renewals, including broker/provider coordination
• Maintain HRIS accuracy, data integrity, and reporting

Recruiting, Performance & Training

• Support recruiting efforts, including job postings, candidate screening, interview coordination, and hiring manager partnership
• Facilitate performance review cycles and assist with merit increase coordination
• Track completion of required training programs and compliance items
  

What We're Looking For:

Required Qualifications

• 3 years of hands on HR experience in an operational environment (small to mid sized company preferred)
• Experience processing payroll or managing payroll inputs (Paylocity preferred; other systems acceptable)
• Familiarity with DOT compliance processes or experience in a regulated transportation, logistics, or manufacturing setting
• Strong attention to detail with the ability to own processes end to end
• Clear, professional communicator who collaborates effectively with leadership and frontline managers

Preferred / Nice to Have

• Experience supporting DOT regulated motor carriers or hazmat operations
• Exposure to safety consortiums or C/TPAs (e.g., DISA or similar)
• Experience working in an environment with evolving or newly built HR policies and SOPs
• Understanding of multi state employment practices
  

Compensation & Benefits

• Base salary Annual bonus and profit sharing program
• Health benefits (medical, dental, vision)
• 401(k) with company match
• PTO & Holiday Pay
  

Equal Opportunity Notice

Highspring LLC (d/b/a Vaco by Highspring) and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") are committed to the full inclusion of all qualified individuals and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by applicable law. The company is also committed to ensuring that persons who need them are provided with reasonable accommodations; if an accommodation is needed to participate in the job application or interview process, please contact HR@vaco.com .

Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.

Representation Notice

By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. Additionally, you agree to be included in our talent pool for future hiring for similarly qualified positions. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. Lastly, you agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

For residents of Ontario, Canada only: to the extent the position for employment is not with Highspring or not otherwise noted as vacant above, candidate should be informed that this role is to replace a presently employed person at Vaco by Highspring's client.

Privacy Notice

Vaco by Highspring respects your privacy and are committed to providing transparent notice of our policies.

• California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.


• Virginia residents may access our state specific policies here.


• Residents of all other states may access our policies here.


• Canadian residents may access our policies in English here and in French here.


• Residents of countries governed by GDPR and UK GDPR may access our policies here.

Additionally, submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. More details about Vaco by Highspring's use of AI can be found here (https://www.highspring.com/ai-use-notices/). Further assessment of candidates beyond this initial phase will be conducted by recruiters and hiring managers. Vaco by Highspring does not know and cannot opine on if its client's use of AI products in hiring.

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:

· the individual's skill sets, experience and training;

· licensure and certification requirements;

· office location and other geographic considerations; and

· other business and organizational needs.

With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses and/or participation in medical, dental, and vision benefits as well as the company's retirement plan (or similar retirement benefits).