Billing/Payables Specialist

Job Summary

V3 Transportation is seeking a detail-oriented and organized Billing / Payables Specialist to support the company's freight billing, collections, and transportation payable processes. This position plays an important role in ensuring accurate and timely customer invoicing, resolving billing discrepancies, coordinating with operations to obtain required documentation, and assisting with weekly payments to owner-operators and partner carriers.

The ideal candidate has strong Microsoft Excel and spreadsheet management skills, excellent attention to detail, and the ability to manage multiple priorities in a fast-paced transportation environment. Previous bookkeeping or accounting experience is preferred, along with the ability to work collaboratively across departments to resolve issues and maintain accurate financial records.

Responsibilities

Accounts Receivable

• Audit completed shipments for accuracy and completeness prior to customer invoicing, including reviewing rates, accessorial charges, supporting documentation, and other billing requirements.
• Identify, investigate, and resolve shipment billing discrepancies by coordinating with operations, customers, and other internal personnel.
• Work closely with operations to obtain missing paperwork, including bills of lading, proof of delivery, rate confirmations, and other documentation required for customer billing.
• Prepare, process, and submit customer invoices accurately and within established billing deadlines.
• Navigate and manage customer-specific web billing portals to submit invoices, upload supporting documentation, and monitor billing status.
• Monitor outstanding accounts receivable and assist with customer collections, including researching payment delays, following up on past-due invoices, and resolving customer inquiries.
• Communicate billing issues and collection concerns to appropriate management personnel.

Accounts Payable

• Assist with the preparation and processing of weekly owner-operator payments, ensuring accuracy of loads, rates, accessorial charges, deductions, and supporting documentation.
• Assist with partner carrier accounts payable, including reviewing carrier invoices against shipment records, rate confirmations, and other supporting documents.
• Identify and research payment discrepancies, missing documentation, duplicate invoices, and other payable issues.
• Coordinate with operations to resolve discrepancies and obtain required information prior to payment processing.
• Respond to owner-operator and partner carrier inquiries regarding payment status and discrepancies.

Administrative / Financial Support

• Utilize Microsoft Excel extensively to organize, analyze, reconcile, and track billing and payable information.
• Maintain spreadsheets and reporting tools to monitor billing status, outstanding invoices, payment discrepancies, and other financial activity.
• Assist with general bookkeeping and accounting-related responsibilities as needed.
• Maintain organized electronic records and ensure supporting documentation is readily accessible.

Qualifications & Experience

Required:

• Strong proficiency in Microsoft Excel, including spreadsheet organization, formulas, data manipulation, sorting, filtering, and reconciliation of financial information.
• Excellent attention to detail and accuracy when reviewing large volumes of transactional data.
• Strong organizational skills with the ability to manage multiple tasks and meet recurring deadlines.
• Effective written and verbal communication skills.
• Ability to independently research discrepancies, identify problems, and follow through to resolution.
• Proficiency with Microsoft Office applications.
• Ability to work collaboratively with accounting, operations, customers, owner-operators, and partner carriers.

Preferred:

• Previous accounts receivable, accounts payable, bookkeeping, or general accounting experience.
• Experience working in the trucking, freight brokerage, transportation, or logistics industry.
• Experience with invoice processing, reconciliations, collections, and payment administration.

Pay: $42,000.00 - $45,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Disability insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Work Location: In person

Salary : $42,000 - $45,000