What are the responsibilities and job description for the Office Specialist position at Utility Technology Engineers-Consultants, PLLC?
Job Summary
We are seeking a dynamic and highly organized Administrative Assistant to join our team! This vital role involves providing exceptional administrative support across various office functions, ensuring smooth daily operations, and delivering outstanding customer service. The ideal candidate will be proactive, detail-oriented, and possess excellent communication skills, with the ability to manage multiple tasks efficiently.
Duties
- Answer multi-line phone systems promptly, directing calls accurately and courteously
- Utilize Microsoft Office Suite (Word, Excel, Outlook) and for document creation, scheduling, and communication
- Accounts payable/receivable
- Payroll experience a plus
- Marketing and proposal preparation
- Assist with bookkeeping tasks or similar accounting software
- Support office management activities including supply ordering, inventory tracking, and facility coordination
- Provide clerical support such as proofreading documents, preparing reports, and managing correspondence
- Deliver excellent customer service by addressing inquiries via phone or email with professionalism and clarity
- Support personal assistant duties as needed, including travel arrangements or special project coordination
Experience
- Proven office experience in administrative roles
- Strong computer literacy with proficiency in Microsoft Office (Word, Excel, Outlook), Google Workspace, and data entry tools
- Experience managing multi-line phone systems and front desk responsibilities
- Demonstrated organizational skills with the ability to prioritize tasks efficiently in a busy environment
- Clerical experience including, proofreading, calendar management, and document preparation
- Knowledge of bookkeeping procedures is a plus
- Ability to handle confidential information discreetly while maintaining accuracy in data entry and recordkeeping
Join our team today to bring your organizational talents and energetic spirit into a role that makes a real difference! We value dedicated professionals who are eager to contribute their skills in a supportive environment that fosters growth and success.
Pay: From $25.00 per hour
Benefits:
- Dental insurance
- Flexible schedule
- Health insurance
- Paid time off
- Retirement plan
- Vision insurance
Work Location: In person
Salary : $25