What are the responsibilities and job description for the Billing Specialist position at Utility Supply and Construction Company?
Utility Supply & Construction Company is seeking to hire a full-time Billing Specialist to join our growing team!
Benefits Include:
- Competitive Wages
- Health Insurance: Comprehensive medical, dental, and vision plans for you and your family.
- Paid Time Off: Including vacation, sick leave, and paid holidays.
- Retirement Plan: 401(k) with company contributions to help you plan for your future.
- Professional Development: Opportunities for continuous learning and career advancement.
Essential Job Functions:
- Generate and issue customer invoices in a timely manner.
- Track and record payments received from clients.
- Reconcile discrepancies between accounting records and customer payments.
- Follow up on overdue accounts and implement collection strategies.
- Respond to customer inquiries regarding billing issues or payment discrepancies.
- Collaborate with internal teams to resolve customer concerns and ensure accurate financial records.
- Maintain organized and up-to-date accounts receivable files and documentation.
- Assist in the preparation of financial reports related to accounts receivable.
- Contribute to the improvement of billing and collection processes.
- Adhere to company policies and procedures related to accounts receivable.
- Handle collection communications on past due invoices and billing inquiries
- Execute mid-level general ledger account reconciliations, accurate reporting, and data verification, enabling senior staff to analyze options and make financial decisions aligned with company objectives.
- Monitor policies and procedures for assigned departments and identify and suggest improvements for accounting reporting and recording procedures.
- Comply with federal, state, and local financial requirements by studying existing and new legislation and maintaining compliance.
- Continue ongoing education by participating in webinars, workshops, and networking events.
Qualifications:
- High school diploma or equivalent required; Associate degree in Accounting, Business Administration, Finance, or a related field preferred.
- Previous experience in billing, accounts receivable, accounting, or a related administrative role preferred.
- Experience preparing invoices, processing billing transactions, and maintaining accurate financial records.
- Proficiency in Microsoft Office, particularly Excel, and experience with accounting or ERP software preferred.
- Strong attention to detail with the ability to maintain a high level of accuracy.
- Excellent organizational, time management, and problem-solving skills with the ability to manage multiple priorities.
- Strong written and verbal communication skills, with the ability to provide exceptional customer service and professionally interact with internal and external customers.