What are the responsibilities and job description for the Sr Administrative Assistant, Perioperative Services position at UT Southwestern?
WHY UT SOUTHWESTERN?
With over 75 years of excellence in Dallas-Fort Worth, Texas, UT Southwestern is committed to excellence, innovation, teamwork, and compassion. As a world-renowned medical and research center, we strive to provide the best possible care, resources, and benefits for our valued employees. Ranked as the number 1 hospital in Dallas-Fort Worth according to U.S. News & World Report , we invest in you with opportunities for career growth and development to align with your future goals. Our highly competitive benefits package offers healthcare, PTO and paid holidays, on-site childcare, wage, merit increases and so much more. We invite you to be a part of the UT Southwestern team where you'll discover a culture of teamwork, professionalism, and a rewarding career!
JOB SUMMARY
The Department of Perioperative Services is currently recruiting for a Senior Administrative Assistant to provide support to the Chief CRNA, Assistant Chief CRNA, and anesthesia staff. Interacts with hospital executive leadership frequently, requiring a high level of professionalism. Provides excellent customer service in-person and by phone, ensuring responsive communication with staff, physicians, and the public. Manages timekeeping for payroll, agency invoicing, and financial reporting for designated areas. Tracks employee training, licensure, and certification compliance. Assists with office staffing needs and supports other staff as needed. Communicates effectively, relaying information and resolving issues. Handles multiple administrative tasks including calendar support, supply management, data entry, and coordination with other departments. Attends and supports meetings, including taking and distributing minutes. Performs other duties as assigned by management.
THIS POSITION IS 100% ON-SITE AT CLEMENTS UNIVERSITY HOSPITAL, M-F 7:30 AM TO 4:00 PM
BENEFITS
UT Southwestern is proud to offer a competitive and comprehensive benefits package to eligible employees. Our benefits are designed to support your overall wellbeing, and include:
PPO medical plan, available day one at no cost for full-time employee-only coverage
100% coverage for preventive healthcare-no copay
Paid Time Off, available day one
Retirement Programs through the Teacher Retirement System of Texas (TRS)
Paid Parental Leave Benefit
Wellness programs
Tuition Reimbursement
Public Service Loan Forgiveness (PSLF) Qualified Employer
Learn more about these and other UTSW employee benefits!
EXPERIENCE AND EDUCATION
Required
Education
High School Diploma or equivalent
Experience
3 years to 5 years related experience or combination of education and skills and basic writing ability and accurate spelling.
May consider higher education completed in lieu of minimum requirements.
Preferred
Education
College degree
JOB DUTIES
Provides responsive and helpful demeanor to staff, physicians, patients and public in person or via telephone. Answers telephone by the fourth ring and identifies self when answering the telephone.
Handles payroll for designated areas under manager's supervision.
Reconciles agency invoices, tracks agency use, and summarizes in bi-weekly financial report.
Tracks department's mandatory annual training, licensure, and certifications. Ensures all appropriate licensure and certifications for employees are up to date.
Facilitates necessary activities to assist with staffing office needs.
Provides back-up as necessary for other staff in office. Utilizes downtime to assist others.
Provides atmosphere of teamwork with positive attitude in staffing office.
Communicates appropriately with clients and staff. Relays information to appropriate personnel.
Gives regular status reports on pending items. Resolves any issues with pending items and notifies manager as necessary.
Handles multiple tasks and projects as assigned by management
Oversees supplies management for the department. Handles check requests and purchase orders. Tracks requests as necessary.
Performs data entry. Enters and maintains statistical data as requested.
Functions as a liaison with other departments across the hospital and campus. Coordinates support for staffing needs or nursing administration.
Attends required meetings and performs necessary tasks related to meetings. Takes, transcribes, and distributes minutes for meetings.
Performs other duties as assigned.
SECURITY AND EEO STATEMENT
Security
This position is security-sensitive and subject to Texas Education Code 51.215, which authorizes UT Southwestern to obtain criminal history record information.
EEO
UT Southwestern Medical Center is committed to an educational and working environment that provides equal opportunity to all members of the University community. As an equal opportunity employer, UT Southwestern prohibits unlawful discrimination, including discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, age, disability, genetic information, citizenship status, or veteran status.
With over 75 years of excellence in Dallas-Fort Worth, Texas, UT Southwestern is committed to excellence, innovation, teamwork, and compassion. As a world-renowned medical and research center, we strive to provide the best possible care, resources, and benefits for our valued employees. Ranked as the number 1 hospital in Dallas-Fort Worth according to U.S. News & World Report , we invest in you with opportunities for career growth and development to align with your future goals. Our highly competitive benefits package offers healthcare, PTO and paid holidays, on-site childcare, wage, merit increases and so much more. We invite you to be a part of the UT Southwestern team where you'll discover a culture of teamwork, professionalism, and a rewarding career!
JOB SUMMARY
The Department of Perioperative Services is currently recruiting for a Senior Administrative Assistant to provide support to the Chief CRNA, Assistant Chief CRNA, and anesthesia staff. Interacts with hospital executive leadership frequently, requiring a high level of professionalism. Provides excellent customer service in-person and by phone, ensuring responsive communication with staff, physicians, and the public. Manages timekeeping for payroll, agency invoicing, and financial reporting for designated areas. Tracks employee training, licensure, and certification compliance. Assists with office staffing needs and supports other staff as needed. Communicates effectively, relaying information and resolving issues. Handles multiple administrative tasks including calendar support, supply management, data entry, and coordination with other departments. Attends and supports meetings, including taking and distributing minutes. Performs other duties as assigned by management.
THIS POSITION IS 100% ON-SITE AT CLEMENTS UNIVERSITY HOSPITAL, M-F 7:30 AM TO 4:00 PM
BENEFITS
UT Southwestern is proud to offer a competitive and comprehensive benefits package to eligible employees. Our benefits are designed to support your overall wellbeing, and include:
PPO medical plan, available day one at no cost for full-time employee-only coverage
100% coverage for preventive healthcare-no copay
Paid Time Off, available day one
Retirement Programs through the Teacher Retirement System of Texas (TRS)
Paid Parental Leave Benefit
Wellness programs
Tuition Reimbursement
Public Service Loan Forgiveness (PSLF) Qualified Employer
Learn more about these and other UTSW employee benefits!
EXPERIENCE AND EDUCATION
Required
Education
High School Diploma or equivalent
Experience
3 years to 5 years related experience or combination of education and skills and basic writing ability and accurate spelling.
May consider higher education completed in lieu of minimum requirements.
Preferred
Education
College degree
JOB DUTIES
Provides responsive and helpful demeanor to staff, physicians, patients and public in person or via telephone. Answers telephone by the fourth ring and identifies self when answering the telephone.
Handles payroll for designated areas under manager's supervision.
Reconciles agency invoices, tracks agency use, and summarizes in bi-weekly financial report.
Tracks department's mandatory annual training, licensure, and certifications. Ensures all appropriate licensure and certifications for employees are up to date.
Facilitates necessary activities to assist with staffing office needs.
Provides back-up as necessary for other staff in office. Utilizes downtime to assist others.
Provides atmosphere of teamwork with positive attitude in staffing office.
Communicates appropriately with clients and staff. Relays information to appropriate personnel.
Gives regular status reports on pending items. Resolves any issues with pending items and notifies manager as necessary.
Handles multiple tasks and projects as assigned by management
Oversees supplies management for the department. Handles check requests and purchase orders. Tracks requests as necessary.
Performs data entry. Enters and maintains statistical data as requested.
Functions as a liaison with other departments across the hospital and campus. Coordinates support for staffing needs or nursing administration.
Attends required meetings and performs necessary tasks related to meetings. Takes, transcribes, and distributes minutes for meetings.
Performs other duties as assigned.
SECURITY AND EEO STATEMENT
Security
This position is security-sensitive and subject to Texas Education Code 51.215, which authorizes UT Southwestern to obtain criminal history record information.
EEO
UT Southwestern Medical Center is committed to an educational and working environment that provides equal opportunity to all members of the University community. As an equal opportunity employer, UT Southwestern prohibits unlawful discrimination, including discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, age, disability, genetic information, citizenship status, or veteran status.