What are the responsibilities and job description for the Accounting Specialist position at usm?
Special Instructions to Applicants
Applicants must be currently authorized to work in the
United States on a full-time basis without the need for visa sponsorship. The
University will not sponsor applicants for work visas (e.g., H-1B).
Job Summary
The Accounting Specialist provides accounting support across various functions within the Controller’s Office. This role is primarily responsible for analyzing detailed financial activity and reconciling major operating bank accounts to ensure accurate financial reporting and compliance.
Primary Duties and Responsibilities
- Reconcile bank statements with book balances using SOARFIN, SOAR, and ClientLine. Monitor credit card transactions, deposits, and disbursements. Investigate discrepancies with relevant departments and prepare journal entries as needed.
- Track and manage faculty and staff participation in software training sessions. Submit and confirm completion of training before initiating access requests to financial, student, and human resource systems.
- Process change requests in financial software systems, including updates to account coding, grants/non-grants, payroll configurations, and user access permissions.
- Responsible for daily pick-up and delivery of office mail.
- Perform various reconciliation and accounting tasks during month-end and fiscal year-end close processes, as directed by the Financial Accounting and Reporting Manager.
- Assist with a variety of accounting functions, projects, and special assignments that support the goals and operations of the Controller’s Office. Perform additional duties as assigned.
