Administrative Assistant

US Trades is seeking a highly organized and dependable On-Site Administrative Assistant to support our Installation Team during an active conveyor system project. This position is critical in helping the Project Manager, Superintendent, and field crews stay organized and on schedule. The Site Assistant will be responsible for a variety of administrative duties to ensure smooth daily operations on the jobsite.

Responsibilities:

• Submit daily timesheets and attendance records for all personnel on-site

• Gather, print, and organize installation documents for use by the site team

• Assist with the onboarding of new hires, including documentation and site orientation

• Maintain accurate and up-to-date rosters of site personnel

• Support visitor and employee badging procedures

• Attend and record meeting notes for the Project Manager and Supervisors

• Maintain logs of deliveries, material receipts, and site supplies

• Assist with general clerical duties, including filing, scanning, and reporting

• Coordinate communication and documentation flow between the jobsite and main office

• Perform jobsite walks, as needed, to support field staff and maintain awareness of site conditions

Requirements:

• Minimum of 2 years of experience in an Administrative or related position

• Fluent in English (Spanish language skills are highly preferred, but not required)

• Familiarity with construction site operations or industrial project environments

• Proficiency in Microsoft Office Suite (Excel, Outlook, Word, PowerPoint)

• Reliable and punctual with a strong attention to detail

Skills & Abilities:

• Strong verbal and written communication skills

• Ability to multitask and prioritize in a fast-paced work environment

• Excellent organizational and time management skills

• Comfortable working independently or as part of a team

• Capable of handling sensitive information with discretion

• Able to walk and stand for extended periods, including stair climbing during site walks