Talent Operations & Contractor Coordination Specialist

Overview

COMPANY OVERVIEW:

US Anesthesia Partners is the highest-quality single-specialty anesthesia practice in the United States, with over 6,000 employees distributed across 10 states. Our clinical and non-clinical staff support each other as they work toward a common vision: Forging a better future by empowering people to advance exceptional care.

Position Summary

We are seeking a highly organized and detail-oriented Talent Operations & Contractor Coordination Specialist to support our recruitment, onboarding, and operational processes for 1099 clinicians and internal stakeholders. This role plays a critical part in ensuring seamless contractor onboarding, data accuracy, reporting, and cross-functional coordination across recruiting, credentialing, and HR operations.

Job Highlights

Key Responsibilities

1099 Contractor Onboarding & Conversions

• Initiate and manage new 1099 contractor onboarding processes, including:
• Distributing contracts, new hire documentation, and onboarding instructions
• Coordinating communications with credentialing and new hire distribution teams
• Creating and maintaining system records (e.g., Trio)
• Initiating background checks and drug screenings as needed
• Manage 1099 contractor conversions, including contract distribution, system updates, and tracking within internal conversion logs
• Provide bi-weekly reporting to recruitment leadership on outstanding contracts and onboarding documentation
• Support contractor renewals as needed
  

Systems & Operational Support

• Maintain and update contractor records, including rate changes and status updates
• Support credentialing audits by providing accurate contractor data and resolving discrepancies
• Troubleshoot system access issues, including frequent support for time entry and login challenges
• Participate in invoicing processes on a rotating basis with the team
  
  

Integrations & Training

• Support onboarding for integration-related contractors by executing full onboarding workflows
• Track onboarding and processing progress using Smartsheet or similar tools
• Provide status updates during integration calls
• Facilitate training sessions for contractors on time entry systems
  
  

Student Loan & Financial Program Administration

• Manage monthly invoicing for student loan repayment and tuition programs
• Maintain reporting files and respond to inquiries related to pre-hire stipends
  
  

Subscription & Expense Management

• Oversee subscription accounts and process related expenses through internal systems (e.g., Workday)
  
  

Data Management & Reporting

• Maintain and organize SharePoint and Teams folders, including access management and periodic audits
• Administer new hire surveys, track participation, and generate quarterly reports
• Prepare monthly and quarterly budget reports, including analysis and allocation summaries
• Assist with monthly reporting workbooks, ensuring data accuracy and proper formatting
  
  

Audits & Compliance

• Conduct regular audits of recruiter data, open positions, and compensation matrices
• Partner with recruiters and leadership to ensure data accuracy and completion of audit actions
• Facilitate 1:1 meetings with recruiters to resolve discrepancies and improve data integrity
  
  

Qualifications

QUALIFICATIONS:

• Bachelor’s degree or equivalent experience in HR, Business Administration, or related field
• 2 years of experience in HR operations, recruiting coordination, or workforce management
• Strong attention to detail with excellent organizational and multitasking skills
• Experience with HRIS, ATS platforms (e.g., iCIMS), and workforce systems (e.g., Workday, Smartsheet) preferred
• Advanced proficiency in Microsoft Excel, including reporting and data analysis
• Excellent communication and cross-functional collaboration skills
• Ability to manage multiple priorities in a fast-paced environment
  
  

Preferred Skills

• Experience supporting 1099 contractor populations
• Familiarity with onboarding, credentialing, and compliance processes
• Strong troubleshooting and problem-solving abilities
• Experience facilitating trainings or leading process improvements
  
  

*The physical demands described here are representative of those that may need to be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Occasional Standing
• Occasional Walking
• Frequent Sitting
• Frequent hand, finger movement
• Use office equipment (in office or remote)
• Communicate verbally and in writing