Office Clerk

FULL-TIME ONLY

MUST BE AVAILABLE WEEKENDS AND HOLIDAYS

HOURLY RATE: $22.00

Job Summary:

The Office Clerk performs a variety of complex clerical, administrative, and customer service tasks to ensure the efficient operation of the office. The ideal candidate will use a high degree of independent judgment and procedural knowledge to support departmental functions, senior staff, and other team members.

Essential Duties & Responsibilities:

• Administrative support: Provide advanced clerical support, including drafting, proofreading, and editing complex documents such as reports, presentations, and correspondence.
• Filing and record-keeping: Develop, implement, and maintain complex electronic and physical record-keeping systems. This includes organizing, updating, and retrieving sensitive and confidential documents with high accuracy.
• Information management: Collect and compile data from various sources to prepare reports and summaries for management. Manage and update databases and information systems with meticulous attention to detail.
• Customer service: Serve as a primary point of contact for internal and external inquiries, resolving complex issues and providing information based on a deep understanding of company policies and procedures.
• Inventory: Monitor office supply inventory and submit purchasing requests.
• Coordination and scheduling: Manage and coordinate complex schedules, appointments, and meetings for senior staff. Assist in making travel arrangements and booking catering events, venues for conferences or events.
• Basic bookkeeping: Perform more complex financial tasks, such as processing invoices, preparing checks, handling accounts payable/receivable, and assisting with payroll.

Qualifications:

• Education: A high school diploma or equivalent is required, with additional training or an associate’s degree often preferred.
• Experience: 3 to 5 years of demonstrated experience in an administrative role or function.
• Technical proficiency: Intermediate to advanced knowledge of the Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) or similar software.
• Strong & Effective communication: Excellent written and verbal communication skills, with the ability to interact professionally and tactfully with staff at all levels and external clients. Bilingual in spanish preferred, but not required.
• High-level organization: Proven ability to prioritize tasks, meet deadlines, and work effectively with minimal supervision.
• Problem-solving: Strong analytical and critical-thinking skills to identify and resolve non-standard situations and interpret complex guidelines.
• Attention to detail: High degree of accuracy when handling data entry, record-keeping, and financial tasks.
• Adaptability: Must be flexible on shifting priorities in a fast-paced environment.
• Team Player: Must demonstrate the core values of Urth Caffe: Integrity, initiative, positive attitude, and approach people and processes with care.

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Vision insurance