URBN Payroll Administrator

Role Summary

URBN is seeking a highly organized and detail-oriented Payroll Administrator to conduct the accurate and timely processing of payroll for over 25,000 employees across the United States, Puerto Rico, and Canada. This role requires a strong understanding of multi-state payroll regulations, excellent data management skills, and the ability to work in a fast-paced, high-volume environment. The ideal candidate will be a team player with a commitment to accuracy, confidentiality, and compliance.

Role Responsibilities

• Process and audit bi-weekly payroll for employees across multiple U.S. states, Puerto Rico, and Canada in accordance with local, state/provincial, and federal regulations.
• Maintain accurate payroll records, including new hires, terminations, pay changes, and tax updates.
• Collaborate with HR, Benefits, and Finance teams to ensure data integrity and timely updates.
• Reconcile payroll data and resolve discrepancies related to timekeeping, deductions, and tax withholdings.
• Respond to employee inquiries regarding pay, taxes, and direct deposits with professionalism and confidentiality.
• Assist with year-end processes including W-2s, T4s, and other required tax filings.
• Support internal and external audits by providing payroll documentation and reports.
• Stay current on changes in payroll legislation across all relevant jurisdictions.

Role Qualifications

• 3 years of payroll experience in a high-volume, multi-state environment; experience with Canadian and Puerto Rican payroll is a strong plus.
• Proficiency with enterprise-level payroll systems (UKG Pro preferred) and Excel.
• Strong knowledge of U.S. federal and state payroll laws; familiarity with Canadian and Puerto Rican payroll regulations is highly desirable.
• Exceptional attention to detail and organizational skills.
• Ability to manage sensitive information with discretion and integrity.
• Strong communication and problem-solving skills.

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The Perks

URBN offers comprehensive Perks & Benefits to employees. Availability and eligibility to specific benefits may be subject to your location and employment status. Benefits include medical, dental, vision, PTO, generous employee discounts, retirement savings and much more! For additional information visit www.urbn.com/work-with-us/benefits

EEO Statement

URBN celebrates diversity and is committed to creating an inclusive environment for all employees. We are proud to provide equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, sex (including gender, pregnancy, sexual orientation, and gender identity or expression), religion, creed, age, physical or mental disability, national origin or ancestry, ethnicity, citizenship, service in the uniformed services, genetic information, or any other protected characteristic as established by law. We believe strongly in fostering a safe, fair and respectful work environment. To ensure compliance with our non-discrimination and anti-harassment policies, we offer anti-harassment training to managers and employees.