Office Administrator

UrbanBuilt, a Baltimore-based general contracting company serving the Mid-Atlantic region, is seeking a detail-oriented and dependable Office Administrator to join our team.

As a general contracting company, we specialize in residential and commercial renovations and new construction. We are a dynamic and growing organization that offers employees opportunities for hands-on experience, skill development, and career growth.

This role is a great fit for someone who enjoys a mix of office operations and accounting, and takes pride in keeping things organized, running smoothly, and on track. While experience in accounts payable is helpful, we are open to training the right candidate who brings strong attention to detail, reliability, and a willingness to learn.

Key Responsibilities

·      Serve as the first point of contact by greeting guests and managing incoming calls and emails

·      Maintain office organization, cleanliness, and supply inventory

·      Coordinate mail, deliveries, and vendor services

·      Support onboarding by preparing workspaces, equipment, and system access for new hires

·      Track and manage company equipment (laptops, phones, etc.)

·      Provide basic IT support and coordinate with external vendors as needed

·      Maintain filing systems, administrative records, and internal tracking spreadsheets

·      Assist with office budgeting, vendor account tracking, and expense monitoring

·      Help coordinate company events, employee engagement activities, and general office needs

·      Support the accounts payable process, including reviewing and processing invoices, expense reports, and credit card transactions

·      Assist with job cost tracking and accurate coding of expenses in Sage

·      Help maintain vendor records, subcontractor documentation, and compliance tracking

·      Reconcile vendor statements and credit card activity; flag discrepancies as needed

·      Support check runs and payment processing while maintaining organized documentation

·      Assist with account reconciliations and year-end reporting (including 1099s)

·      Partner with the Accounting and Production teams to research invoices and job-related expenses

Qualifications

·      Strong attention to detail and organizational skills

·      Ability to manage multiple tasks and prioritize effectively

·      Comfortable working in a fast-paced, team-oriented environment

·      Strong communication skills and a customer-service mindset

·      Proficiency in Microsoft Excel and general computer systems

·      Experience with Sage or similar accounting systems is a plus, but not required

·      Previous experience of at least 5 years in an administrative, accounting, or office support role required

Compensation

Salary commensurate with experience, with full benefits including vacation and sick leave, and a 401(k) employer match program.