Administrative & Operations Coordinator

Are you highly organized, detail-oriented, and motivated by mission-driven work? 

Urban Health Partnerships (UHP) is seeking an Administrative & Operations Coordinator to support the day-to-day operations, governance, and development efforts of our growing public health nonprofit. 

At UHP, we work alongside communities to co-design sustainable solutions that advance health and well-being across the lifespan. This role is ideal for someone who thrives in a dynamic environment, enjoys supporting multiple teams, and wants to play a behind-the-scenes but critical role in advancing community impact. 

About Urban Health Partnerships 

Urban Health Partnerships is a Miami-based nonprofit focused on community-driven strategies that improve access to health, food, mobility, public spaces, and age-friendly environments. Our work spans community programs, research, policy, and systems change — always rooted in community leadership. 

Learn more about our work at www.urbanhp.org. 

What You’ll Do 

As the Administrative & Operations Coordinator, you’ll provide essential day-to-day support across the organization. Your work will help ensure our operations and internal systems run smoothly while supporting leadership, the Board of Directors, and fundraising efforts. 

This role primarily supports the Sr. Director of Finance and Operations to ensure organizational systems, communications and logistics operate smoothly. The coordinator serves as a central point of coordination across teams, supporting leadership effectiveness, governance functions and development activities while helping maintain strong internal operations in a growing mission driven organization.   

Cross Functional Leadership Support 

Provide administrative and coordination support to operations and development team and directors as assigned. Assist all directors with scheduling, meeting preparation, follow ups and internal coordinator support across departmental initiatives by tracking action items, deadlines and deliverables.   

General Administrative & Operations Support 

• Coordinate internal and external meetings, including scheduling, agendas, materials, and logistics 
• Manage incoming calls and emails to shared office and information accounts 
• Support schedule management for senior leadership 
• Maintain virtual office systems and support IT coordination 
• Conduct inventory and coordinate check-outs and use of organizational materials and supplies 
• Coordinate travel, meeting logistics, catering, deliveries, and technical setup 
• Manage mail, shipping, and administrative errands as needed 

Board of Directors Support 

• Provide administrative support to the Board of Directors and Board Committees 
• Schedule meetings, prepare agendas, presentations, meeting materials, meeting minutes, and board records. 
• Support board communications, updates, and recruitment logistics

Development & Communications Support 

• Track donor and stakeholder engagement and stewardship (e.g., outreach activity, open rates) 
• Assist with logistics and materials for donor events, briefings, outreach and meeting scheduling 
• Provide administrative support for grant applications and proposal development as assigned 
• Support storytelling and communications efforts by gathering community stories and visuals 

Why Join UHP 

This is more than an administrative role, it’s an opportunity to: 

• Be part of a collaborative, mission-driven team 
• Learn and grow across nonprofit operations, governance, and fundraising 
• Support meaningful work that improves health for everyone in South Florida 
• Work in a flexible, hybrid environment with purpose 

Qualifications 

Minimum Requirements 

• Bachelor’s degree in a related field and at least two (2) years of relevant experience (or equivalent combination of education and experience) 
• Professional written and verbal communication skills with sound judgment and discretion 
• Excellent organizational and time management skills with the ability to manage multiple priorities 
• High attention to detail and accuracy in scheduling, documentation, and follow up 
• Ability to support multiple Directors and work effectively across teams 
• Strong follow through and accountability for deadlines and deliverables 
• Comfort using technology, virtual office tools, and project management systems 
• Adaptability and problem solving in a fast paced, virtual/hybrid nonprofit environment 
• Commitment to community-centered work aligned with UHP’ mission 
• Fluency in English 

Preferred Qualifications 

• Experience in nonprofit administration, development, or event coordination
• Familiarity with CRM or project management systems (e.g., Monday.com) 
• Fluency in Spanish or Haitian Creole 

Compensation & Benefits 

• Salary: $50,000–$55,000, commensurate with experience 
• Benefits: Health, dental, and vision insurance; paid time off; cell phone and technology stipends or subscriptions; commuter benefits; 401k/retirement account options; access to life and disability insurance 
• Schedule: Mostly remote, but required in-office 2 days a week and for in-person meetings and events as needed 
• Some evenings and weekends may be required for meetings or events 

Application Instructions

Apply with this link: https://wkf.ms/4qhzOAy

Submit your resume, cover letter detailing your experience, passion for the position and references.

Equal Opportunity Statement

Urban Health Partnerships is an Equal Opportunity Employer and values creating spaces where everyone is welcomed, supported, and develops a sense of belonging in all aspects of our work and hiring practices.