Administration - Confidential Secretary - Payroll Coordinator

Title of Position: Payroll Coordinator
Classification: Confidential
Location: Administration/Business Office
Accountable to: Controller
Salary: Minimum $65,000     

QUALIFICATIONS include but are not limited to:

• Preferred Associates Degree in Accounting, Finance or equivalent of 5 years of school payroll experience and knowledge of PA school law.
• Accurately process and maintain all payroll related functions including, but not limited to, biweekly payroll processing for approximately 1700 employees, monthly state retirement processing, quarterly and annual tax return/report processing, and timeclock management.
• Experience on a Computer required; highly proficient in the components of Microsoft Office Professional including Word and Excel and eFinance accounting systems (preferred).
• Experience with all aspects of the Public School Employees Retirement System (PSERS)
• Possess a strong technology aptitude, excellent communication skills, customer service skills, and organizational skills.
• Ability to file, keep and retrieve records.
• Ability to communicate effectively, responds well to directions, read/write effectively, maintains confidential information, and works successfully in a team setting.

Duties include but are not limited to:

Payroll Responsibilities:

• Process all Bi-Weekly Payroll
• Gather all required payroll data, including timesheets, W-2 forms, benefits information, direct deposit forms and tax filing documents. Regularly update this data, track down any missing timesheets in a timely manner and resolve any issues with timesheets and other payroll data.
• Processes all Salaried Authorizations including pro-rating salary and service based on hire/movement date.
• Completes data entry for new employee setups and maintains employee records.
• Processes terminations, resignations and retirements in conjunction with District and PSERS requirements.
• Calculates Balance of Contract payments, final payouts and final deductions for terminated employees.
• Maintains Contracted Salary Tables.
• Update and maintain Tax tables.
• Maintains and updates Deduction, Attendance, Pay Code and Job Class Tables.
• Creates Pay Calendars, by group, for Employee Handbook and distribution to secretaries and staff.
• Responsible for administration of payroll deductions.
• Coordinates with Benefits Specialist to calculate benefit deduction changes, additions or deletions.
• Facilitates and sets procedures and time lines for district staff regarding proper data submissions.
• Prepare and calculate garnishments, levies and child support deductions as needed.
• Maintains leave by employee including sick leave, personal leave, vacation, etc.
• Processes additional payrolls as needed for adjustments and retro-active pay. 
• Maintains payroll files with personal, withholding and benefit information for confidentiality and safekeeping.
• Perform fiscal year end attendance record updates
• Assist Payroll Clerk and perform all duties associated with that job, as necessary.

FMLA Responsibilities:

• Coordinates employee leave with secretaries.
• Adjusts salaries as necessary for paid and unpaid leave.
• Communicates salary adjustments to employees.
• Complete payroll sections of disability forms.

PSERS Responsibilities:

• Performs all administrative functions for PSERS, including VOYA.
• Creates and maintains Demographic Information monthly or as needed for all district employees.
• Creates and updates Contract Record Information monthly or as needed based on contract type, job descriptions and job responsibilities.
• Updates Contract Records for uncredited leaves and returns to service.
• Processes Termination Contract records.
• Reviews monthly Work Reports for earnings, contributions and service and makes adjustments as necessary.
• Reviews individual PSERS accounts, as requested by PSERS representatives, for accuracy of past reporting.
• Researches uncredited service time and earnings, as requested by PSERS representatives, for members requesting to purchase service.
• Reviews, adjusts and finalizes Annual Summary Report for Employee Statements of Account.

Other Duties:

• Other duties as assigned by immediate supervisor.

INTERESTED APPLICANTS SHOULD APPLY BY VISITING www.upperdarbysd.org>

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The Upper Darby School District is an equal opportunity education institution and does not discriminate in its educational programs, activities, or employment practices on the basis of race, color, national origin, sexual orientation, disability, age, religion, ancestry, union membership, or any other legally protected category. Announcement of this policy is in accordance with state law, including the Pennsylvania Human Relations Act, and with federal law, including Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, the Age Discrimination in Employment Act of 1967, and the Americans with Disabilities Act of 1990.

Salary : $65,000