Traffic Coordinator

Position Overview

We are seeking a highly organized and proactive Traffic Coordinator to support workflow across multiple departments within a fast-paced marketing environment. This role is critical in keeping projects moving efficiently from concept to completion. The ideal candidate thrives in a deadline-driven setting, is detail-oriented, and can confidently communicate with both internal teams, clients, and vendors.

Key Responsibilities

Project & Production Coordination

• Manage and track active projects, particularly those in production (“bins”), ensuring timelines are met
• Communicate with print vendors to confirm job status, progress, and shipping timelines
• Build and maintain strong relationships with vendors to ensure quality, timing, and cost efficiency
• Track deliveries and proactively resolve any delays or issues
• Perform bi-weekly audits of all active projects to ensure accuracy and up-to-date statuses

Administrative & Office Support

• Answer and direct incoming phone calls in a professional manner
• Assist with general office coordination and day-to-day operational needs

Quality Control & Proofing

• Proof artwork and marketing materials for accuracy, consistency, and quality
• Collaborate with design and production teams to ensure deliverables meet client and brand standards

Client & Team Communication

• Attend client meetings, take detailed notes, and distribute recaps to internal teams
• Follow up with clients regarding project updates, approvals, and outstanding items
• Act as a liaison between departments and vendors to ensure clear communication and workflow alignment

Fulfillment & Logistics

• Assist with ordering, shipping, and fulfillment of print and promotional materials
• Coordinate and execute local pickups and deliveries to vendors and clients
• Maintain organization and cleanliness of the warehouse and storage areas

Qualifications

• Strong organizational and time management skills
• Excellent written and verbal communication abilities
• High attention to detail, especially in proofreading and project tracking
• Ability to multitask and adapt in a fast-paced, deadline-driven environment
• Proficiency in Microsoft Office and/or project management tools (Monday.com experience is a plus)
• Valid driver’s license and reliable transportation for local pickups/deliveries

Preferred Experience

• Experience in a marketing agency, print production, or similar environment
• Familiarity with print processes, vendor coordination, and shipping/logistics
• Previous administrative, coordinator, or operations support experience

What Success Looks Like

• Projects move seamlessly through production with minimal delays
• Clear, consistent communication across all departments, clients, and vendors
• High level of accuracy in proofing and project tracking
• Strong support presence that improves overall team efficiency

EOE

Pay: $40,000.00 - $45,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Parental leave
• Vision insurance

Application Question(s):

• Are you currently employed?
• If currently employed, why are you looking for a new job?
• What do you find appealing about this position?
• What is your current salary?
• What is your desired salary?

Work Location: In person

Salary : $40,000 - $45,000