Accounts Payable Manager - Finance (59256)

University Settlement partners with 40,000 New Yorkers on the Lower East Side and in Brooklyn every year to build on their strengths as they achieve healthy, stable, and remarkable lives. For over 135 years, we’ve collaborated with our neighbors to pioneer highly effective programs that fight poverty and systemic inequality. Established in 1886 as the first Settlement House in the United States, we bring the values of that movement into the 21st century by meeting New Yorkers where they live, listening deeply to all perspectives, engaging with every individual holistically, and creating space for people to organize. Joining together with our neighbors to advocate for justice and equality, we help build community strength.

We work with New Yorkers of all ages. We infuse a commitment to civic engagement, equity, and communal action into each of our programs, which include early childhood education, mental health and wellness, benefits assistance and eviction prevention, adult literacy and education, healthy aging, community and recreation centers, performing and visual arts, and youth development.

The Accounts Payable Manager, reporting directly to the Director, Accounts Payable and Purchasing, supervises the Accounts Payable staff.  They also closely coordinate with members of the finance department who support the processing of Requests for Payment (RFP) and maintain timely and accurate agency financial records in accordance with standard fiscal practices and requirements.

 Responsibilities:

• Supervise Accounts Payable (AP) staff- assign workload, monitor progress, and coach staff to ensure accuracy and timely completion of tasks.
• Monitor the Accounts Payable inbox, distribute incoming items to AP staff for processing and follow up with program staff to resolve incomplete or missing documentation.
• Review invoices and RFPs submitted through Salesforce for proper coding, adequate documentation, and alignment with contract and funder requirements.
• Assist with invoices and RFP processing when additional support is needed due to volume or staff coverage.
• Support the transition to automated payment processing in Intacct, including workflow adjustments, testing, and training as needed.
• Supervise the processing, documentation, coding, and reconciliation of credit card transactions, Metro Cards, and petty cash.
• Review posted invoices and check registers for accuracy before payment batches are submitted to the Director for approval.
• Track and follow up on RFPs stalled in the approval workflow.
• Supervise the accurate backup and retention of payment information to support recordkeeping and audit requirements.
• Supervise vendor onboarding, including the collection of W-9 forms, maintaining vendor files, and ensuring IRS compliance.
• Lead the annual preparation and submission of 1099 forms, ensuring accuracy and compliance with reporting obligations.
• Respond to escalated vendor inquiries and assist in resolving discrepancies.
• Ensure accuracy, timeliness, and efficiency in all assigned tasks to support the needs of the department and organization.
• Support internal and external audit requests as needed.
• Other duties as assigned.

Qualifications:

• Bachelor’s degree in accounting or finance required.
• Minimum 4 years of accounts payable experience, including at least 2 years in a supervisory role.
• Experience in nonprofit organizations with federal, state, and city grant funding.
• Strong computer skills, including Excel proficiency; experience with Intacct preferred
• Ability to work independently, prioritize tasks, and meet deadlines.
• Must have flexibility to adjust work schedule to accommodate varying accounting deadlines.
• Excellent oral and written communication skills; strong interpersonal, organizational, and problem-solving abilities.
• Detail-oriented with the ability to multi-task and maintain strong follow-through.

Work Schedule: Full-time, Monday - Friday, 9:00am - 5:00pm, 35 hours per week, Hybrid Schedule

We are committed to building a diverse and inclusive community. We support a broadly diverse team that will contribute to our organization. We are an equal opportunity employer for all regardless of race, color, citizenship, religion, national origin, sex, sexual orientation, gender identity or expression, age, disability, veteran or reservist status, or any other category protected by federal, state, or local law. All University Settlement employees are vaccinated in accordance with the laws set by the City and State of New York. 

Salary : $75,000 - $85,000