Administrative Assistant

University of Toledo Physicians' mission is to improve the human condition through excellence in patient care and medical discovery. Representing more than 200 physicians, UT Physicians are leaders in clinical care, research and education of the future physicians, providing care in a wide range of medical specialties from the most complex diagnoses and treatments to primary care for the entire family. The primary site of inpatient care services is at the University of Toledo Medical Center, but many of our physicians’ practice at hospitals and medical offices throughout the region.

University of Toledo Physicians offers competitive pay and benefits including: 403B, Pension, health and tuition waiver at UT.

POSITION SUMMARY

Under minimal supervision provides all aspects of administrative support to the Division or Department assigned. Provides confident administrative support and works directly with department leadership to ensure department operates smoothly. Facilitates activities in support of department, including variety of financial, scheduling and personnel duties that support daily operations. Exercising independent judgement and decision making within scope of position. 

ESSENTIAL JOB FUNCTIONS AND ACCOUNTABILITIES

• Manage the day-to-day functions of assigned department
• Represent department in written, verbal, and telephone communications
• Serve as a liaison between department leadership, clinicians, other departments, and the public
• Maintain assigned schedules, ensure accuracy of Outlook calendars; provide support in managing schedules
• Filing and data entry, auditing files as needed
• Perform a variety of administrative duties such as copying, collating, running errands, mailings, and memos
• Coordinate and assist in arranging travel, meetings, and conferences as needed
• Make general supply and equipment purchases. Maintain proper inventories.
• Complete and prepare presentation materials, applications, documentation, and reports as assigned
• Edit and proofread documentation and correspondences as requested
• Maintain statistical data and compiling reports as needed
• Maintain work/repair orders for department
• Assisting with special projects as requested
• Maintain confidentiality and discretion 
• Exhibit excellent customer relations with clinicians, co-workers, and community
• Other duties as assigned

REQUIRED QUALIFICATIONS 

• Education: Associates degree in related field, experience considered in lieu of degree
• Skills:
  • Excellent verbal and written communication skills
  • Computer proficiency with Microsoft word, Excel, Outlook, and other software applications
  • Ability to work well with others and promote a team environment
  • Ability to utilize time management skills to manage daily tasks and multiple projects at once

PREFERRED QUALIFICATIONS 

• Education: Bachelor's Degree

The above list of duties is intended to describe the general nature and level of work performed by people assigned to this classification. It is not intended to be construed as an exhaustive list of duties performed by the people so classified, nor is it intended to limit or modify the right of any supervisor to assign, direct and control the work of employees under his/her supervision.

Qualified applicants will receive consideration for employment without regard to race, color, national origin, ancestry, religion, sex, pregnancy, sexual orientation, gender identity or gender expression, age, disability, military or veteran status, height, weight, familial or marital status, or genetics. 

Equal Opportunity Employer/Drug-Free Workplace