Administrative Specialist II

This position coordinates and performs a wide variety of highly confidential administrative support to the Senior Vice Chancellor for Finance and Administration, the Director of Budget and Management Reporting, the Assistant Budget Director, the Sponsored Projects Accountant, the Coordinator of Environmental Health and Safety, the Campus Safety Officer, and the Special Assistant to the Vice Chancellor for Strategic Initiatives. This position serves as a primary point of operational and administrative contact for internal and external constituents, often on complex issues and UT System-wide initiatives. The administrative specialist works closely with direct reports under the leadership of Finance and Administration to accomplish goals, provide decision making data, and completion of special projects and/or events.

• Manage the logistics of the schedule for the Senior Vice Chancellor for Finance & Administration and plan meetings and trainings for Finance and Administration.
• Coordinate incoming/outgoing mail and compose correspondence, reports, records, and disseminate information requiring confidentiality and discretion.
• Provide project management for various Finance and Administrative Office initiatives, including follow-up and assignment completion.
• Prepare and process transactions, including journal entries, personnel actions, budget revisions, requisitions, purchase orders, invoices, and travel.
• Procure and maintain inventories of equipment and office supplies.
• Assists all visitors and responds to general policies and procedures inquiries for UT Martin employees.

Minimum Qualifications:
High school diploma and five years of relevant experience, or an equivalent combination of education, training, and experience.
Good interpersonal skills, flexibility to adjust to changes and short deadlines, and ability to handle several jobs simultaneously

Preferred Qualifications:
Knowledge of computer operating systems and Microsoft Office 365, including Excel, Word, PowerPoint, Teams, and Outlook are strongly preferred. Experience working in a college or university environment is also desirable.

Application Process: Interested candidates must apply online and attach a cover letter, resume, and three (3) references.
Application Deadline: Applicant review will begin immediately and continue until a candidate has been selected.
Salary range for the position is $19.94 to $24.00 per hour (Market Range 08) - Salary commensurate with education and experience.