What are the responsibilities and job description for the Administrative Specialist position at Commonwealth of Kentucky?
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10/25/2026 (11:59 PM ET)
req81912
Administrative Specialist
Pay Grade 12
Salary
$48,211.92 - $54,639.12 Annually
Employment Type
EXECUTIVE BRANCH | FULL TIME | ELIGIBLE FOR OVERTIME PAY | 18A | 37.5 HR/WK
Click here for more details on state employment.
Hiring Agency
Cabinet for Health & Family Services
Location
644 North Drive
Hopkinsville, KY 42240 USA
Description
The Kentucky Department for Community Based Services (DCBS) is a multi-faceted agency that provides services and programs to enhance the self-sufficiency of families; improve safety and permanency for children and vulnerable adults; and engage families and community partners in a collaborative decision-making process.
We are seeking an Administrative Specialist who is driven to succeed in helping people and the vulnerable population. The Administrative Specialist will provide administrative support to staff who determine eligibility in various public assistance programs. The employee is expected to perform at the highest quality to ensure services to the vulnerable citizens.
We offer an exciting opportunity to be part of a team of professionals committed to providing services to the children and families of the Commonwealth. The employee is expected to perform all duties to the best of their ability, act in a responsible manner at all times, and treat all persons with respect. Career growth is encouraged through training and mentoring opportunities.
Benefits include health and life insurance, paid sick and vacation leave, and retirement benefits.
For more information on the Department for Community Based Services, please visit our website at: https://chfs.ky.gov/agencies/dcbs/pages/default.aspx
Responsibilities Include But Are Not Limited To The Following
CHFS participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in U.S. CHFS will only use E-Verify once you have accepted a job offer and completed the Form I-9. For more information on E-Verify, or if you believe that CHFS has violated its E- Verify responsibilities, please contact Department of Homeland Security (DHS) at 888-897-7781 or https://www.e-verify.gov/ .
Minimum Requirements
EDUCATION: Graduate of a college or university with a bachelor's degree.
EXPERIENCE, TRAINING, OR SKILLS: One year of professional, administrative, or business experience.
Substitute EDUCATION for EXPERIENCE: Additional education will substitute for the required experience on a year-for-year basis.
Substitute EXPERIENCE for EDUCATION: Additional administrative, business, research, and/or clerical experience will substitute for the required education on a year-for year basis.
SPECIAL REQUIREMENTS (AGE, LICENSURE, REGULATION, ETC.): NONE
Working Conditions
Incumbents working in this job title primarily perform duties in an office setting.
Probationary Period
This job has an initial and promotional probationary period of 6 months, except as provided in KRS 18A.111.
If you have questions about this advertisement, please contact Jolee Ellis at jolee.ellis@ky.gov or 270-889-6163.
An Equal Opportunity Employer M/F/D
10/25/2026 (11:59 PM ET)
req81912
Administrative Specialist
Pay Grade 12
Salary
$48,211.92 - $54,639.12 Annually
Employment Type
EXECUTIVE BRANCH | FULL TIME | ELIGIBLE FOR OVERTIME PAY | 18A | 37.5 HR/WK
Click here for more details on state employment.
Hiring Agency
Cabinet for Health & Family Services
Location
644 North Drive
Hopkinsville, KY 42240 USA
Description
The Kentucky Department for Community Based Services (DCBS) is a multi-faceted agency that provides services and programs to enhance the self-sufficiency of families; improve safety and permanency for children and vulnerable adults; and engage families and community partners in a collaborative decision-making process.
We are seeking an Administrative Specialist who is driven to succeed in helping people and the vulnerable population. The Administrative Specialist will provide administrative support to staff who determine eligibility in various public assistance programs. The employee is expected to perform at the highest quality to ensure services to the vulnerable citizens.
We offer an exciting opportunity to be part of a team of professionals committed to providing services to the children and families of the Commonwealth. The employee is expected to perform all duties to the best of their ability, act in a responsible manner at all times, and treat all persons with respect. Career growth is encouraged through training and mentoring opportunities.
Benefits include health and life insurance, paid sick and vacation leave, and retirement benefits.
For more information on the Department for Community Based Services, please visit our website at: https://chfs.ky.gov/agencies/dcbs/pages/default.aspx
Responsibilities Include But Are Not Limited To The Following
- Provides administrative support to supervisor and employees providing public assistance eligibility services.
- Answers multi-line phone system, responds to inquiries by phone and in person.
- Prepares and maintains files, logs, manuals and other agency-specific documents.
- Drafts or prepares correspondence, detailed reports or other documents
- Orders office supplies and maintains inventory of equipment
- Receives, organizes and distributes mail and other materials.
- Enters time and attendance information into computer system and validates leave used and earned for staff.
- Schedules appointments or meetings for supervisor or staff.
- Strong verbal and written communication skills.
- Good customer service skills.
- Good time management and organizational skills.
- The ability to work well under pressure.
CHFS participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in U.S. CHFS will only use E-Verify once you have accepted a job offer and completed the Form I-9. For more information on E-Verify, or if you believe that CHFS has violated its E- Verify responsibilities, please contact Department of Homeland Security (DHS) at 888-897-7781 or https://www.e-verify.gov/ .
Minimum Requirements
EDUCATION: Graduate of a college or university with a bachelor's degree.
EXPERIENCE, TRAINING, OR SKILLS: One year of professional, administrative, or business experience.
Substitute EDUCATION for EXPERIENCE: Additional education will substitute for the required experience on a year-for-year basis.
Substitute EXPERIENCE for EDUCATION: Additional administrative, business, research, and/or clerical experience will substitute for the required education on a year-for year basis.
SPECIAL REQUIREMENTS (AGE, LICENSURE, REGULATION, ETC.): NONE
Working Conditions
Incumbents working in this job title primarily perform duties in an office setting.
Probationary Period
This job has an initial and promotional probationary period of 6 months, except as provided in KRS 18A.111.
If you have questions about this advertisement, please contact Jolee Ellis at jolee.ellis@ky.gov or 270-889-6163.
An Equal Opportunity Employer M/F/D
Salary : $48,212 - $54,639