What are the responsibilities and job description for the Office Coordinator-FoodShare position at University of South Carolina?
Posting Number
RTF00073PO26
USC Market Title
Administrative Assistant
Link to USC Market Title
https://uscjobs.sc.edu/titles/156179
Business Title (Internal Title)
Office Coordinator-FoodShare
Campus
Columbia
Work County
Richland
College/Division
School of Medicine Columbia
Department
SOMC Food Share
Anticipated Hiring Range
$36,608 - $53,082
Location of Vacancy
Part/Full Time
Full Time
Hours per Week
37.5
Work Schedule
- Standard working schedule: 8:30am – 5:00pm
- Must be willing to work a flexible schedule to meet the needs of the department.
Type of Staff Position
Staff Research Grant (SRGP)
Basis
12 months
Job Search Category
Administrative
About USC
About University of South Carolina
From the Upstate to the Lowcountry, the University of South Carolina system is transforming the lives of South Carolinians through the impact of our eight institutions and 20 locations throughout the state. More than 50,000 students are enrolled at one of eight institutions, including the research campus in Columbia and comprehensive four-year universities in Aiken, Upstate and Beaufort. In addition, our Palmetto College campuses in Salkehatchie, Union, Lancaster and Sumter enable students to earn associate or bachelor’s degrees through a combination of in-person, online or blended learning. All of our system institutions place strong emphasis on service — helping to build healthier, more educated communities in South Carolina and beyond.
Benefits for Research Grant or Time-Limited Positions Are Indicated Below
The University of South Carolina (UofSC), through the State of SC and Public Employee Benefit Authority (PEBA), offers employees a valuable benefits package, including health and life insurance, generous paid leave and retirement programs. To learn more about UofSC benefits, access the "Working at USC" section on the Applicant Portal at https://uscjobs.sc.edu. Research Grant or Time-limited positions may be eligible for all, some, or no benefits, based on the grant or project funding.
South Carolina Retirement
Yes
State Insurance Programs
Yes
Annual Leave
Yes
Sick Leave
Yes
Position Description
Advertised Job Summary
Independently performs a wide range of detailed administrative, financial, customer support, and office management duties, including building operations. Works directly with the FoodShare Business Director and provides executive support as needed to ensure compliance with FoodShare processes and procedures. Responsibilities include managing and processing administrative and financial information within complex organizational systems. Works collaboratively with staff to ensure quality, accuracy, and efficiency, while promoting respectful interactions and effective communication. Demonstrates commitment to conducting business lawfully and ethically by consistently adhering to compliance policies, procedures and regulations. This position is established in support of expanded research activities.
Job Related Minimum Required Education and Experience
- Typically holds a high school diploma or GED.
- Requires 1 or more years of job related experience.
Required Certification, Licensure/Other Credentials
Preferred Qualifications
- Prefer experience with managing schedules and systems, computerized information, and customer service.
- Requires ability to concentrate on work in a stressful environment and multiple concurrent tasks in the midst of interruptions.
- Should be able to communicate well with people of all levels of educational backgrounds and of varying cultural backgrounds.
Knowledge/Skills/Abilities
- Requires excellent communication skills, both written and verbal.
- Required to conduct business lawfully and ethically by consistently adhering to compliance policies, procedures and regulations.
Job Duties
Job Duty
Performs a variety of functions to assist the Business Director with FoodShareSC finances. Updates and tracks various financial accounts. Reconciles and tracks daily sales (cash and EBT). Reconciles all sales from Square, EBT to include online sales. Prepares Healthy Bucks for DSS reimbursement. Tracks Healthy Bucks for corrections and reimbursement. Reconciles partner site funds for each distribution. Prepares deposits. Works with the Business Director to create financial and business policies for the department.
Essential Function
Yes
Percentage of Time
35
Job Duty
Prepares monthly/bimonthly reports for unpaid boxes for distribution. Works with the Richland hub to rectify financial discrepancies. Prepares and collects payment for partner sites. Trains staff and partner sites regarding DSS and EBT regulations, EBT POS machines, and healthy bucks. Provides support to partner sites with financial questions. Trains, provides ongoing coaching, and relieves the Richland County hub staff as needed.
Essential Function
Yes
Percentage of Time
25
Job Duty
Ensures supplies are ordered and stocked for building and vehicle management/maintenance. Arranges and tracks building maintenance. Ensures all necessary cleaning and equipment maintenance is documented. Creates building procedures as needed. Ensures vehicle processes are followed in compliance with university standards. Arranges vehicle maintenance as needed.
Essential Function
Yes
Percentage of Time
25
Job Duty
Prepares and tracks invoices for hub and partner sites to support FoodShareSC. Prepare and track MOU payments for all FoodShare hubs and send to the legal department as necessary. Send notices as required for payments owed.
Essential Function
Yes
Percentage of Time
15
Position Attributes
Hazardous weather category
Non-Essential
Employees in Safety-Sensitive or Security-Sensitive positions will be subject to pre-employment and post-employment drug testing in accordance with University policy HR 1.95 Drug and Alcohol Testing.
No
Posting Detail Information
Number of Vacancies
1
Desired Start Date
Position End Date
Job Open Date
04/10/2026
Job Close Date
04/24/2026
Open Until Filled
No
Special Instructions to Applicant
Positions are advertised for a minimum of five (5) business days on our job website. After five (5) business days, positions can be closed at the discretion of the department at any time. This employment site is updated on a regular basis. The length of the recruitment and screening process may vary from position to position, depending upon a variety of factors. Should review of your qualifications result in a decision to pursue your candidacy, you will be contacted by phone or email.
We are only accepting applications submitted by April 24, 2026.
Quicklink for Posting
https://uscjobs.sc.edu/postings/204655
EEO Statement
The University of South Carolina does not discriminate in educational or employment opportunities or decisions for qualified persons on the basis of age, ancestry, citizenship status, color, disability, ethnicity, familial status, gender (including transgender), gender identity or expression, genetic information, HIV/AIDs status, military status, national origin, pregnancy (false pregnancy, termination of pregnancy, childbirth, recovery therefrom or related medical conditions, breastfeeding), race, religion (including religious dress and grooming practices), sex, sexual orientation, veteran status, or any other bases under federal, state, local law, or regulations.
Salary : $36,608 - $53,082