What are the responsibilities and job description for the Administrative Specialist position at University of South Carolina?
Posting Number
STA00748PO25
Job Family
Administrative Support
Job Function
Administrative Services
USC Market Title
Administrative Assistant
Link to USC Market Title
https://uscjobs.sc.edu/titles/131891
Job Level
A2 - Administrative/Operational Support
Business Title (Internal Title)
Administrative Specialist
Campus
Columbia
Work County
Richland
College/Division
College of Arts and Sciences
Department
CAS School of Visual Art and Design
State Pay Band
4
Approved Starting Salary
$37,735
Advertised Salary Range
$37,735
Location of Vacancy
Part/Full Time
Full Time
Hours per Week
37.5
Work Schedule
Standard working schedule: 8:30am – 5:00pm
Must be willing to work a flexible schedule to meet the needs of the department.
Basis
12 months
Job Search Category
Administrative
About USC
About University of South Carolina
From the Upstate to the Lowcountry, the University of South Carolina system is transforming the lives of South Carolinians through the impact of our eight institutions and 20 locations throughout the state. More than 50,000 students are enrolled at one of eight institutions, including the research campus in Columbia and comprehensive four-year universities in Aiken, Upstate and Beaufort. In addition, our Palmetto College campuses in Salkehatchie, Union, Lancaster and Sumter enable students to earn associate or bachelor’s degrees through a combination of in-person, online or blended learning. All of our system institutions place strong emphasis on service — helping to build healthier, more educated communities in South Carolina and beyond.
Benefits for FTE Positions
The University of South Carolina (USC), through the State of SC and Public Employee Benefit Authority (PEBA), offers employees a valuable benefits package, including health and life insurance, generous paid leave and retirement programs. To learn more about USC benefits, access the "Working at USC" section on the Applicant Portal at https://uscjobs.sc.edu. Research Grant or Time-limited positions may be eligible for all, some, or no benefits, based on the grant or project funding.
Position Description
Advertised Job Summary
Perform administrative duties related to management of the main office for the School of Visual Art & Design (SVAD) such as: directing calls, managing mail and packages, fielding inquiries from the public and students. The administrative assistant should have strong verbal and written communication skills, be responsive to inquiries, and be able to problem solve. This position provides basic administrative support to the Director, Associate Director, Business Manager and to SVAD faculty.
Job Related Minimum Required Education and Experience
Typically holds a high school diploma or GED. Requires 1 or more years of job related experience.
Required Certification, Licensure/Other Credentials
Preferred Qualifications
Knowledge/Skills/Abilities
- Individual must be proficient in MS Word and Excel and in database applications.
- The applicant must demonstrate a strong ability to communicate effectively and maintain good working relationships with diverse university personnel, faculty, staff, students and the public.
- The applicant should also demonstrate strong planning and organizational skills and the ability to maintain confidentiality.
Job Duties
Job Duty
The Adminstrative Specialist serves as the front office administrator of the School of Visual Art & Design. Answers incoming phone calls, distributes mail, logs package deliveries and their distribution to faculty and studios. Receives and directs all visitors and students, and provides general information regarding programs and course offerings. Provides daily support to faculty and staff when issues or concerns arise and works with SVAD staff on a project basis, as needed. Monitors use of office machines and supplies and manages supplies inventory. Maintains and oversees keys to SVAD facilities and monitors key check-out. Communicates with university maintenance and facilities offices regarding building needs and requests. Coordinates and updates the master schedule of events for all of SVAD’s campus and community-based activities and exhibitions, including room reservations through 25Live.
Essential Function
Yes
Percentage of Time
35
Job Duty
Provides basic administrative support to the Undergraduate Student Services Coordinator (communication, data collection) viz. course scheduling and enrollment tracking.
Essential Function
Yes
Percentage of Time
10
Job Duty
Provides administrative support for the Business Manager to include scanning and filing confidential documents, cash receipting and deposits, ordering office and teaching supplies, submitting work orders for the unit, and other tasks as assigned.
Essential Function
Yes
Percentage of Time
20
Job Duty
Assists SVAD faculty and staff with coordination of special events such as Student Awards Day, Student and Visiting Artist exhibitions, receptions and travel accommodations for visitors, and others as needed.
Essential Function
Yes
Percentage of Time
5
Job Duty
Contributes to the overall success of the School of Visual Art & Design and College of Arts and Sciences by performing all other duties and responsibilities as assigned.
Essential Function
Yes
Percentage of Time
5
Job Duty
Provides daily administrative support for the Director to include scheduling appointments and meetings and assistance with special projects.
Essential Function
Yes
Percentage of Time
25
Position Attributes
Employees in Safety-Sensitive or Security-Sensitive positions will be subject to pre-employment and post-employment drug testing in accordance with University policy HR 1.95 Drug and Alcohol Testing.
Safety Sensitive or Security Sensitive
No
Hazardous weather category
Non-Essential
Posting Detail Information
Number of Vacancies
1
Desired Start Date
Job Open Date
09/15/2025
Job Close Date
10/30/2025
Open Until Filled
No
Special Instructions to Applicant
Positions are advertised for a minimum of five (5) business days on our job website. After five (5) business days, positions can be closed at the discretion of the department at any time. This employment site is updated on a regular basis. The length of the recruitment and screening process may vary from position to position, depending upon a variety of factors. Should review of your qualifications result in a decision to pursue your candidacy, you will be contacted by phone or email.
We are only accepting applications submitted by October 30, 2025.
Quicklink for Posting
https://uscjobs.sc.edu/postings/194820
EEO Statement
The University of South Carolina does not discriminate in educational or employment opportunities or decisions for qualified persons on the basis of age, ancestry, citizenship status, color, disability, ethnicity, familial status, gender (including transgender), gender identity or expression, genetic information, HIV/AIDs status, military status, national origin, pregnancy (false pregnancy, termination of pregnancy, childbirth, recovery therefrom or related medical conditions, breastfeeding), race, religion (including religious dress and grooming practices), sex, sexual orientation, veteran status, or any other bases under federal, state, local law, or regulations.
Salary : $37,735
