What are the responsibilities and job description for the Manager of Student Programs position at University of Pittsburgh?
Performs all administrative and operational functions of a program. Coordinates all program events and personnel and provides services directly to customers. Develops and implements program policies and procedures. Performs budgetary functions and oversees media communications, website updates, and newsletters.
Office of Technology Management
The Manager of Student Programs at the Big Idea Center (BIC) serves as the primary lead for the planning, coordination, and execution of all BIC core student programming throughout the academic year. Reporting to the Assistant Director, this position works at the intersection of program strategy and hands on delivery, ensuring exceptional experiences for student innovations and the entrepreneurship stakeholders across the University.
This role requires Bachelor’s degree and a minimum of three (3) years of experience in program management, event coordination, or a related role. Strong organizational, communication, and project management skills are essential. Experience in higher education, familiarity with CRM/project management platforms, and a background in budget management or staff or student worker supervision preferred.
This role will require occasional rearranging of furniture for program set-up. Additionally, this role may require moving boxes of supplies, equipment, and program materials (reaching 10-15 pounds) within the Big Idea Center facility and on campus for events and other purposes. Frequent foot travel to buildings across the Pitt campus is a regular aspect of this position.
The University of Pittsburgh is an equal opportunity employer / disability / veteran.
Assignment Category
Full-time regular
Job Classification
Staff.Program Manager
Job Family
Administrative Support
Job Sub-Family
Program & Project Management
Campus
Pittsburgh
Minimum Education Level Required
Bachelor's Degree
Minimum Years Of Experience Required
3
Will this position accept substitution in lieu of education or experience?
Combination of education and relevant experience will be considered in lieu of education and/ or experience requirement.
Work Schedule
Monday-Friday, 8:30 a.m.- 5:00 p.m.
Work Arrangement
Hybrid: Combination of On-Campus and Remote work as determined by the department.
Hiring Range
TBD Based Upon Qualifications
Relocation Offered
No
Visa Sponsorship Provided
No
Background Check
For position finalists, employment with the University will require successful completion of a background check
Child Protection Clearances
Not Applicable
Required Documents
Resume
Optional Documents
Cover Letter
Office of Technology Management
The Manager of Student Programs at the Big Idea Center (BIC) serves as the primary lead for the planning, coordination, and execution of all BIC core student programming throughout the academic year. Reporting to the Assistant Director, this position works at the intersection of program strategy and hands on delivery, ensuring exceptional experiences for student innovations and the entrepreneurship stakeholders across the University.
This role requires Bachelor’s degree and a minimum of three (3) years of experience in program management, event coordination, or a related role. Strong organizational, communication, and project management skills are essential. Experience in higher education, familiarity with CRM/project management platforms, and a background in budget management or staff or student worker supervision preferred.
- Leads end-to-end planning, development, and execution of all Big Idea Center core student programming, including large-scale competitions, pitch events, and workshops; manages budgets, purchasing arrangements, and award payout processes; coordinates with marketing/communications teams to develop and deploy promotional materials and campaigns aligned with program timelines.
- Maintains and updates program management platforms (e.g., Monday.com) to ensure timelines, tasks, and program details remain current; oversees program surveys and feedback mechanisms and implements improvements in coordination with BIC leadership; develops and maintains standard operating procedures and documentation to support consistent, scalable program delivery.
- Designs and enhances the participant experience across programs and opportunities to ensure accessibility, engagement, and value for students.
- Supervises one BIC staff member; coordinates student workers supporting program logistics and events; collaborates with the Assistant Director and Director to align programming with broader BIC strategy.
- Manages the full lifecycle of mentor, judge, and speaker engagement; maintains relationships with internal University offices and external community partners to support program delivery and an exceptional stakeholder experience.
- Program planning and execution
- Staff and team coordination
- Stakeholder and partner relationship management
- Space and operations management
This role will require occasional rearranging of furniture for program set-up. Additionally, this role may require moving boxes of supplies, equipment, and program materials (reaching 10-15 pounds) within the Big Idea Center facility and on campus for events and other purposes. Frequent foot travel to buildings across the Pitt campus is a regular aspect of this position.
The University of Pittsburgh is an equal opportunity employer / disability / veteran.
Assignment Category
Full-time regular
Job Classification
Staff.Program Manager
Job Family
Administrative Support
Job Sub-Family
Program & Project Management
Campus
Pittsburgh
Minimum Education Level Required
Bachelor's Degree
Minimum Years Of Experience Required
3
Will this position accept substitution in lieu of education or experience?
Combination of education and relevant experience will be considered in lieu of education and/ or experience requirement.
Work Schedule
Monday-Friday, 8:30 a.m.- 5:00 p.m.
Work Arrangement
Hybrid: Combination of On-Campus and Remote work as determined by the department.
Hiring Range
TBD Based Upon Qualifications
Relocation Offered
No
Visa Sponsorship Provided
No
Background Check
For position finalists, employment with the University will require successful completion of a background check
Child Protection Clearances
Not Applicable
Required Documents
Resume
Optional Documents
Cover Letter