What are the responsibilities and job description for the Business Assistant (Long-Term Temporary) position at University of Notre Dame?
University of Notre Dame
The University of Notre Dame () is accepting applications for a Business Assistant (Long-Term Temporary).
Applications will be accepted until 01/03/2024.
Would you like to maintain or gain accounting and financial analysis skills? Are you looking for a flexible position of 10-20 hours per week? Are you interested in supporting the Notre Dame Police Department and Parking Services?
The Business Assistant works closely with and supports the Business Manager of the Police and Parking Services departments where we support the safety of our entire campus community and numerous public events every day of the year.
The Business Assistant uses several University financial systems to review, process and maintain various financial transactions such as payroll hours, purchase orders, payment requests, supply research and orders, journal vouchers, and deposits.
Reviews, updates, formats and electronically distributes Excel and Google sheets tracking various payroll hours.
Combines event staffing and out of pocket cost information from NDPD and Parking Services to create backup for chargebacks to other departments, particularly Athletics, for Security and Parking hours spent supporting their events.
Creates and schedules bi-weekly payroll reminders to Supervisors and runs, reviews and follows up with Supervisors on payroll exception reports. Creates and distributes Deferred Holiday Google Forms to our eligible staff, tracks the responses and then enters appropriate Holiday hours into our Ultratime timekeeping system.
This position offers a flexible schedule of 8-20 hours/week coordinated with the Business Manager. Hours can be worked in the office between 7am-6pm weekdays and some work may be done remotely. (Temporary positions may work a maximum of 900 hours/year.)
The Business Assistant works closely with and supports the Business Manager of the Police and Parking Services departments where we support the safety of our entire campus community and numerous public events every day of the year.
The Business Assistant uses several University financial systems to review, process and maintain various financial transactions such as payroll hours, purchase orders, payment requests, supply research and orders, journal vouchers, and deposits.
Reviews, updates, formats and electronically distributes Excel and Google sheets tracking various payroll hours.
Combines event staffing and out of pocket cost information from NDPD and Parking Services to create backup for chargebacks to other departments, particularly Athletics, for Security and Parking hours spent supporting their events.
Creates and schedules bi-weekly payroll reminders to Supervisors and runs, reviews and follows up with Supervisors on payroll exception reports. Creates and distributes Deferred Holiday Google Forms to our eligible staff, tracks the responses and then enters appropriate Holiday hours into our Ultratime timekeeping system.
This position offers a flexible schedule of 8-20 hours/week coordinated with the Business Manager. Hours can be worked in the office between 7am-6pm weekdays and some work may be done remotely. (Temporary positions may work a maximum of 900 hours/year.)
Minimum Qualifications:
- Minimum two years of professional or personal bookkeeping and financial analysis experience or equivalent education.
- Experience with Microsoft Excel and Google Sheets, particularly formatting financial information and entering formulas.
- Great organization skills to keep track of tasks, timing, and emails.
- Professional and thoughtful written and verbal communication skills.
- Attentive to details and interested in learning new skills.
- Ability to learn and follow existing processes while being proactive by asking questions and recommending improvements to those processes.
- Must maintain confidentiality of financial and departmental information and respect the privacy of information pertaining to our entire campus community (students, staff, faculty, and visitors).
Preferred Qualifications:
An individual with significant user experience with the University's financial systems, particularly Ultratime, BuyND, and Financial Toolkit as well as strong proficiency with Excel, Google Sheets, and Google Shared Drives.
ABOUT NOTRE DAME:
The University of Notre Dame, founded in 1842 by Rev. Edward F. Sorin, C.S.C., of the Congregation of Holy Cross, is an independent, national Catholic university located in Notre Dame, Ind. For the fifth consecutive year, the University of Notre Dame has received Honor Roll distinctions as one of the top 10 higher education workplaces in the country in the Chronicle of Higher Education's annual "Great Colleges to Work For" survey...and we are proud of it!
This appointment is contingent upon the successful completion of a background check. Applicants will be asked to identify all felony convictions and/or pending felony charges. Felony convictions do not automatically bar an individual from employment. Each case will be examined separately to determine the appropriateness of employment in the particular position. Failure to be forthcoming or dishonesty with respect to felony disclosures can result in the disqualification of a candidate. The full procedure can be viewed at https://facultyhandbook.nd.edu/?id=link-73597.
Equal Opportunity Employment StatementThe University of Notre Dame seeks to attract, develop, and retain the highest quality faculty, staff and administration. The University is an Equal Opportunity Employer, and is committed to building a culturally diverse workplace. We strongly encourage applications from female and minority candidates and those candidates attracted to a university with a Catholic identity. Moreover, Notre Dame prohibits discrimination against veterans or disabled qualified individuals, and requires affirmative action by covered contractors to employ and advance veterans and qualified individuals with disabilities in compliance with 41 CFR 60-741.5(a) and 41 CFR 60-300.5(a).
APPLICATION PROCESS:
Please apply online at to Job # . For additional information about working at the University of Notre Dame and various benefits available to employees, please visit . The University of Notre Dame supports the needs of dual career couples and has a Dual Career Assistance Program in place to assist relocating spouses and significant others with their job search.
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