Recruitment Coordinator

School of Medicine Dean's Office

The School of Medicine is seeking a Human Resources Specialist III / Recruitment Coordinator to join our Recruitment Team. This position reports to the Director of Recruitment and plays a vital role in supporting physician and staff recruitment across the School of Medicine. The ideal candidate is detail-oriented, collaborative, and passionate about creating a positive candidate experience.

Key Responsibilities
Recruitment Coordination
* Support end-to-end recruitment processes, building relationships with prospective hires.
* Plan and execute candidate visits, including campus tours, interviews, and meetings with faculty and leaders.
* Partner with recruiters and hiring managers to schedule interviews and ensure timely communication.
Candidate Travel & Itinerary Management
* Coordinate all aspects of candidate travel to ensure seamless, professional, and welcoming experiences.
* Collaborate with departments and stakeholders to arrange candidate meetings and engagements.
Data Management & Reporting
* Prepare and maintain tracking spreadsheets for candidate activity.
* Generate evaluations following candidate visits and share results with interviewers to support informed hiring decisions.
Sourcing & Recruitment Strategy
* Partner with recruiters to develop sourcing strategies for hard-to-fill positions.
* Track and maintain sourcing plans across specialties and subspecialties.
* Post physician opportunities to job boards and professional associations, tracking results and advising on renewals.
Event & Engagement Support
* Organize recruitment-related receptions, career fairs, and networking events.
* Purchase promotional items and coordinate recruitment-related materials.
Financial & Administrative Support
* Process invoices, reimbursements, and P-Card reconciliations.
* Assist with scheduling, training, documentation, presentations, and special projects for the recruitment team.
Collaboration & Communication
* Actively participate in weekly team and committee meetings.
* Serve as a professional and effective point of contact for candidates, departments, and internal stakeholders.
* Contribute to fostering a collaborative, organized, and candidate-focused recruitment environment.
Why Join Us?
This is more than just an administrative position - it's an opportunity to directly impact the School of Medicine's ability to recruit top physicians, faculty, and staff. From coordinating recruitment events and candidate visits to ensuring accurate reporting and seamless candidate experiences, you will play a key role in helping us grow and succeed. If you thrive in a detail-driven, people-focused role and enjoy working as part of a collaborative team, we encourage you to apply.

8am-5pm M-F

A bachelor's degree or an equivalent combination of education and experience and at least 2 years of experience from which comparable knowledge and skills can be acquired is necessary

Proven experience in recruitment coordination, preferably in an academic or healthcare setting.
* Familiarity with medical and academic terminology is a plus.
* Strong organizational and multitasking skills.
* Excellent communication and interpersonal skills.
* Proficient in using recruitment software and Microsoft Office Suite.

Salary Range: $25.50 to $27.75 hourly
Grade: GGS- 009
University Title: HUMAN RESOURCES SPECIALIST III
Internal applicants can determine their university title by accessing the Talent Profile tile in myHR.

In addition to the Online Application, please provide a Resume and Cover Letter.

This position is eligible for University benefits. As part of your total compensation, the University offers a comprehensive benefits package, including medical, dental and vision plans, retirement, paid time off, short- and long-term disability, paid parental leave, paid caregiver leave, and educational fee discounts for all four UM System campuses. For additional information on University benefits, please visit the Faculty & Staff Benefits website at https://www.umsystem.edu/totalrewards/benefits.

Equal Employment Opportunity

The University of Missouri is an Equal Opportunity Employer.

To request ADA accommodations, please call the Director of Accessibility and ADA at 573-884-7278.