Administrative Specialist III

Posting Number: SP005227P

Division/College: DFA Operations

Department: Security

Location: Moscow

Posting Context Statement

The Office of Public Safety and Security is looking for an Administrative Specialist III to support their office as well as the Office of Risk Management. Responsibilities include assisting with financial transactions, developing and maintaining procedure manuals, managing training program, helping to onboard employees, travel arrangements, and assisting with insurance administration for all university coverages.

Position Overview

The position works with a high degree of initiative to provide advanced operational and programmatic support to visitors, students and employees by navigating and advising others on a variety of administrative processes, procedures and cyclical calendars of activities critical to the operation of the unit within the broader university. The position may serve as first point of contact for the department while also performing administrative functions such as researching information and solving problems for faculty, staff and students, and providing program and/or event assistance.

Duties May Include

• Coordinate office functions and maintain office processes, procedures, and records
• Provide administrative support and coordinate activities of a department or unit by prioritizing, directing and responding to business matters involving university administrative functions
• Respond to routine and moderately complex questions/issues concerning unit/university policies, processes and procedures from internal and external contacts
• Support regular and non-routine meetings and events; coordinate complex travel arrangements
• Compose and distribute meeting notes and routine correspondence or reports, such as presentations, statistical or monthly activity reports
• Maintain individual and office calendars
• Utilize university systems to create, review and submit financial documents including travel claims, purchasing card expense reports, claim vouchers, requisitions, purchase orders and deposit forms; may provide routine financial reports to unit administrator
• May supervise or direct the work of others
• Other duties as assigned
  
  

Required Experience

• Three years performing administrative or office support functions
• Composing, proofing and editing a variety of business documents, using proper grammar and punctuation as demonstrated in application materials
• Using computer software and applications for word processing, spreadsheets, email and internet research
  
  

Required Education

• High School Diploma or equivalent
  
  

Required Other

• None
  
  

Additional Preferred

• Providing customer service
• Using complex software (such as financial and personnel records management systems) while completing administrative tasks
• Managing calendars and/or scheduling
• Interpreting, applying and explaining complex information such as regulations, policies or services
• Independently solving problems and performing liaison activities in a work setting and coordinating activities requiring complex arrangements
  
  

Physical Requirements & Working Conditions

• None
  
  

Degree Requirement

N/A: No degree requirement

FLSA Status: Non-Exempt

Employee Category: Classified

Pay Range: $23.00 per hour or higher depending on experience

Type of Appointment: Fiscal Year

Fte

1

Full Time/Part Time: Full Time

Funding

A visa sponsorship is available for the position listed in this vacancy: No

Posting Date: 04/10/2026

Closing Date

Open Until Filled: Yes

Special Instructions To Applicants

This in-person position is based in Moscow, Idaho and not offering Visa sponsorship.

To receive first consideration, please submit a letter of qualification, current resume, and references (last 3 supervisors) no later than May 1st.

In your letter of qualifications ( human-resources-letter-of-qualification-template.docx ) using details and examples, please address all of the required and preferred qualifications for this position and how your experience and skills align.

If you would like to see the full job description, please contact Christy Day at cday@uidaho.edu.

Applicant Resources: https://www.uidaho.edu/human-resources/careers/applicant-resources

Background Check Statement

Applicants who are selected as final possible candidates must be able to pass a criminal background check.

To apply, visit https://uidaho.peopleadmin.com/postings/51286

The University of Idaho is an equal employment opportunity employer, including veterans and individuals with disabilities.

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