Administrative Specialist II

Posting Number: SP005295P

Division/College: Vice Provost for Strategic Enrollment Management

Department: Academic Support Programs

Location: Moscow

Posting Context Statement

This position performs a variety of support duties for the Vandal Success Center (University Advising and Academic Support Programs). This role is key to supporting the smooth operation of the department, including coordinating office workflow and communications, as well as overseeing the hiring, training, and scheduling of front desk staff, and other administrative tasks. Located in the ISUB on U of I’s Moscow campus, this position offers a dynamic and supportive work environment within a student services team dedicated to fostering student success.

Position Overview

The position provides a wide range of operational support to visitors, students and employees, navigating a variety of administrative processes, procedures and cyclical calendars of activities critical to the operation of the unit within the broader university. The primary responsibility is to serve as administrative process expert and coordinator. The position may serve as first point of contact for the department while also performing administrative functions such as researching information and solving problems for faculty, staff and students, and providing program and/or event assistance.

Duties May Include

• Compose, proofread, edit and distribute a variety of business documents and routine reports
• Maintain schedules and event calendars
• Coordinate logistics for regular travel and meetings
• Collect and organize data, enter information into various electronic systems in accordance with university or department procedure to ensure accuracy and compliance, validate information and resolve conflicts in data
• Review internal operating procedures and practices to determine whether improvements can be made in areas such as workflow and records management
• Greet office visitors and respond to incoming calls and email correspondence. Provide information about office services and processes, redirect inquiries to appropriate offices/individuals
• Manage inventory
• Other duties as assigned
  
  

Required Experience

• One year performing office support functions such as document or records management, composing or editing and formatting business documents, reception and/or customer service
• Using computer software and applications for word processing, spreadsheets, email and internet research
• Balancing a workload of assigned tasks to meet multiple deadlines
  
  

Required Education

• High School Diploma or equivalent
  
  

Required Other

• None
  
  

Additional Preferred

• Experience supervising staff, students, and/or volunteers
• Experience collecting and compiling data
• Experience using computer information systems that manage an organization’s finances, business processes and/or records
  
  

Physical Requirements & Working Conditions

• None
  
  

Degree Requirement

Listed degree qualification is required at time of hire

FLSA Status: Non-Exempt

Employee Category: Classified

Pay Range: $20 per hour or higher DOE

Type of Appointment: Fiscal Year

Fte

1

Full Time/Part Time: Full Time

Funding

A visa sponsorship is available for the position listed in this vacancy: No

Posting Date: 06/01/2026

Closing Date

Open Until Filled: Yes

Special Instructions To Applicants

This position is posted as open until filled, however, applications submitted on or before June 15, 2026 will receive priority consideration.

Position will remain open until a suitable pool of candidates is identified.

Applicants

Applicants must upload the following documents to their online application and respond to all supplemental questions.

• Detailed Resume: summarizing your education and related work experience
• Professional References: names and contact information for 3 professional references
• Supplemental Questions:responses to supplemental questions will be used to assess applicant qualifications for this position.
  
  

If you would like to view a full copy of the job description, please reach out to the search coordinator at eschirmer@uidaho.edu

Applicant Resources: https://www.uidaho.edu/human-resources/careers/applicant-resources

Background Check Statement

Applicants who are selected as final possible candidates must be able to pass a criminal background check.

To apply, visit https://uidaho.peopleadmin.com/postings/51686

The University of Idaho is an equal employment opportunity employer, including veterans and individuals with disabilities.

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