What are the responsibilities and job description for the Administrative Specialist I position at University of Idaho?
Posting Number: SP005384P
Division/College: Vice Provost for Strategic Enrollment Management
Department: Registrar's Office
Location: Moscow
Posting Context Statement
The Office of the Registrar provides state-of-the-art service in the areas of registration and student records, and supports academic affairs in a variety of ways, ranging from publication of professional quality Class Schedules and General Catalogs to scheduling classroom space. By providing high-quality service to students, faculty, and staff in a broad range of activities, the Office of the Registrar plays a key role in the everyday life of the University.
This position is the first point of contact for current and prospective students, parents, faculty, staff and alumi, assisting with registration and academic record services.
Position Overview
Assist with administrative tasks including preparing correspondence, maintaining records, maintaining calendars, monitoring office inventory, ordering supplies when necessary and completing various assignments as needed. This position may be the first point of contact for the department, and is tasked with ensuring that information flows accurately, efficiently and effectively while maintaining appropriate confidentiality.
Duties May Include
Listed degree qualification is required at time of hire
FLSA Status: Non-Exempt
Employee Category: Classified
Pay Range: $19.00 per hour or higher depending on education and experience
Type of Appointment: Fiscal Year
Fte
1
Full Time/Part Time: Full Time
Funding
A visa sponsorship is available for the position listed in this vacancy: No
Posting Date: 07/24/2026
Closing Date
Open Until Filled: Yes
Special Instructions To Applicants
This position is posted as open until filled, however, applications submitted on or before August 9, 2026 will receive first consideration.
Position will remain open until a suitable pool of candidates is identified.
Applicants
Please use your letter of qualification to explain in detail how your work experience, skills, and abilities meet both the required and preferred qualifications as listed in the position description. Your letter of qualification will be used to demonstrate your communication and writing skills to determine your ranking among the other applicants for this position.
For resources about how to write a letter of qualification, please visit the HR website here: Applicant Resources – Careers | University of Idaho (uidaho.edu)
If you would like to view a full copy of the job description, please reach out to the search coordinator at: kingham@uidaho.edu
Applicant Resources: https://www.uidaho.edu/human-resources/careers/applicant-resources
Background Check Statement
Applicants who are selected as final possible candidates must be able to pass a criminal background check.
To apply, visit https://uidaho.peopleadmin.com/postings/52252
The University of Idaho is an equal employment opportunity employer, including veterans and individuals with disabilities.
Copyright ©2025 Jobelephant.com Inc. All rights reserved.
Posted by the FREE value-added recruitment advertising agency
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Division/College: Vice Provost for Strategic Enrollment Management
Department: Registrar's Office
Location: Moscow
Posting Context Statement
The Office of the Registrar provides state-of-the-art service in the areas of registration and student records, and supports academic affairs in a variety of ways, ranging from publication of professional quality Class Schedules and General Catalogs to scheduling classroom space. By providing high-quality service to students, faculty, and staff in a broad range of activities, the Office of the Registrar plays a key role in the everyday life of the University.
This position is the first point of contact for current and prospective students, parents, faculty, staff and alumi, assisting with registration and academic record services.
Position Overview
Assist with administrative tasks including preparing correspondence, maintaining records, maintaining calendars, monitoring office inventory, ordering supplies when necessary and completing various assignments as needed. This position may be the first point of contact for the department, and is tasked with ensuring that information flows accurately, efficiently and effectively while maintaining appropriate confidentiality.
Duties May Include
- Manage records and documents
- Perform general administrative support tasks such as proofreading and receiving and distributing mail; may handle cash
- Greet visitors, callers and/or email inquiries, determining nature and purpose and directing them to specific destinations/individuals/information
- Other duties as assigned
- Organizing tasks to meet deadlines
- Participating in teams to accomplish shared goals
- Using computer software and applications for word processing, email, and internet searches
- High School Diploma or equivalent
- None
- Customer service experience
- Experience working in an office setting
- Some college or Bachelor's degree
- Experience in Registrar's Office or within higher education
- None
Listed degree qualification is required at time of hire
FLSA Status: Non-Exempt
Employee Category: Classified
Pay Range: $19.00 per hour or higher depending on education and experience
Type of Appointment: Fiscal Year
Fte
1
Full Time/Part Time: Full Time
Funding
A visa sponsorship is available for the position listed in this vacancy: No
Posting Date: 07/24/2026
Closing Date
Open Until Filled: Yes
Special Instructions To Applicants
This position is posted as open until filled, however, applications submitted on or before August 9, 2026 will receive first consideration.
Position will remain open until a suitable pool of candidates is identified.
Applicants
Please use your letter of qualification to explain in detail how your work experience, skills, and abilities meet both the required and preferred qualifications as listed in the position description. Your letter of qualification will be used to demonstrate your communication and writing skills to determine your ranking among the other applicants for this position.
For resources about how to write a letter of qualification, please visit the HR website here: Applicant Resources – Careers | University of Idaho (uidaho.edu)
If you would like to view a full copy of the job description, please reach out to the search coordinator at: kingham@uidaho.edu
Applicant Resources: https://www.uidaho.edu/human-resources/careers/applicant-resources
Background Check Statement
Applicants who are selected as final possible candidates must be able to pass a criminal background check.
To apply, visit https://uidaho.peopleadmin.com/postings/52252
The University of Idaho is an equal employment opportunity employer, including veterans and individuals with disabilities.
Copyright ©2025 Jobelephant.com Inc. All rights reserved.
Posted by the FREE value-added recruitment advertising agency
je-7834175868db4b04839da1e218fb4f44
Salary : $19