Administrative and Fiscal Support Specialist (Clinical Trials Office) - (0079563T)

Description

Title:  Administrative and Fiscal Support Specialist (Clinical Trials Office) – (0079563T)
Position Number:  0079563T
Hiring Unit:  RES & DEAN OF GRAD DIV, CANCER CT HI, CANCER CT HI
Location:  Honolulu, Kaka'ako, Hawai'i
Date Posted:  March 20, 2026
Closing Date:  April 23, 2026 at 11:59 P.M.
Band:  A
Salary:  salary schedules and placement information
Additional Salary Information:  PBA, minimum $4,458/month
Full Time/Part Time:  Full-time
Month:  11-month
Temporary/Permanent: Temporary

Duties and Responsibilities:
 
1. *Assists Clinical Trials Research Services (CTRS) research faculty and staff with the review, analysis, preparation of administrative, fiscal and personnel related documents, including but not limited to requisitions, purchase orders, travel requests and other documents.
2. *Assists CTRS faculty in the preparation and submission of grant applications and manuscripts, as well as following grant applications and manuscripts through the approval process.
3. *Works as a central resource to other administrative support staff in CTRS in interpreting, understanding and implementing UH/RCUH/UHF procedures.
4. *Assists in training of new administrative support staff.
5. *Follows up with research faculty and staff, and Center business office staff to assure timely completion and approval of administrative, fiscal and personnel documents.
6. *Initiates, prepares, reviews and audits expenditure documents in accordance with established UH/RCUH/UHF procedures.
7. *Communicates with vendors, obtains quotes, makes travel arrangements, prepares requisitions, follows through on delivery and payment; ensures compliance with UH/RCUH/UHF policies and procedures while carrying out these tasks.
8. *Keeps abreast of changes/updates in applicable administrative policies and procedures.
9. *Assists in managing grant funds once awarded; assists faculty in obtaining budget balance information, tracking budget allocations, and preparing progress reports.
10. *Sets priorities, identifies problem areas, and makes recommendations to faculty, staff and administrators to resolve problem areas.
11. Other duties as assigned.

*Denotes essential functions

Minimum Qualifications:
 
1. Possession of a baccalaureate degree in Business Administration, education or related field and 1 year(s) of progressively responsible professional experience with responsibilities for accounting and business management; or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.
2. Functional knowledge of principles, practices and techniques in business management demonstrated by knowledge, understanding and ability to apply concepts, terminology.
3. Functional knowledge and understanding of principles, theories, federal and state laws, rules, regulations and systems associated with an organization of higher education.
4. Demonstrated ability to recognize problems, identify possible causes and resolve the full range problems that may commonly occur in the an organization of higher education.
5. Demonstrated ability to understand oral and written documentation, write reports and procedures, and communicate effectively in a variety of situations.
6. Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team members and individuals.
7. Demonstrated ability to operate a personal computer and apply word processing software.

Supplemental Qualifications:

1. Demonstrated ability to operate spreadsheet and presentation software.
2. Ability to communicate effectively both orally and in writing.

Desirable Qualifications: 

1. Familiarity with the UH and RCUH policies and procedures.
2. Knowledge of basic accounting and fiscal operations and experience with budget preparation.
3. Experience in using personal computers and word processing, accounting, and database software applications

To Apply: Click on the “Apply” button on the top right corner of the screen and attach the required documents.  Applicants must submit 1) cover letter indicating how you satisfy the minimum and desirable qualifications, 2) resume, 3) names and contact information of three (3) professional references and 4) official transcripts (OR original documentation from the institution confirming degree OR copy of U.S. board certification). Copy of transcript is acceptable in place of U.S. board certification for evaluation purposes but original is required upon hire. Transcripts issued outside the United States of America require a course-by-course analysis with an equivalency statement from an agency having membership with the National Association of Credential Evaluation Services, Inc., verifying the degree equivalency to that of an accredited institution within the USA will be required before date of hire. Expense of the evaluation shall be borne by the applicant (Note: Only complete applications will be considered.)
  
NOTE: If you have not applied for a position before using NEOGOV, you will need to create an account.
 
Inquiries: hr@cc.hawaii.edu

EEO, Clery Act, ADA

The University of Hawai'i is an Equal Opportunity Institution and is committed to a policy of nondiscrimination in employment, including on the basis of veteran and disability status.  For more information, visit:  https://www.hawaii.edu/offices/eeo/policies/

Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks.
 
In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawai'i may be viewed at: https://www.hawaii.edu/titleix/help/campus-security/, or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.
 
In accordance with Article 10 of the unit 08 collective bargaining agreement, bargaining unit members receive priority consideration for APT job vacancies. As a result, external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status. 
 
Accommodation Request: The University of Hawai'i complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information, please refer to the following link: https://www.hawaii.edu/offices/eeo/accommodation-request/   

Salary : $4,458