Administrative and Fiscal Support Specialist (Revenue Generator, 0097586T)

Description

Title: Administrative and Fiscal Support Specialist 0097586T (Revenue Generator)

Position Number: 0097586T

Hiring Unit: Administrative Affairs – Business Office

Location:  Kahului, Maui

Date Posted:  April 15, 2026

Closing Date: Continuously, until position filled

Salary: Salary schedules and placement information

Additional Salary Information:  Pay Band A: Minimum $4,458/month

Full Time/Part Time: Full-time 

Temporary/Permanent: Temporary 

Funding: Revolving 

Other Conditions:

This is NOT a remote position – the job requires in-person work.  

Position has been created to be 30 hours per week (FTE .75).  Due to operational and program needs, it may be converted to 20hours per week (FTE .50) 

Duties and Responsibilities: 

(** denotes essential functions)

1. **Assist in meeting the Campus’ financial management responsibilities for all revenue-generating and financially self-sustaining programs.
2. **Assist Campus Programs with developing and maintaining standard operating procedures to ensure proper accounting controls are in place, including clear segregation of duties for receiving, counting, and recording of cash receipts on the deposit forms. 
3. **Ensure that there is clear segregation of duties for the recording of cash-related ledger correcting adjustments, making the deposit at the Business Office & comparing cash deposits recorded in the general or subsidiary ledger to deposit form amounts.
4. **Responsible for ensuring that all sales proceeds generated by the Campus Programs are deposited daily with the bank. 
5. **Audit and review the daily receipt, validation, and submission of deposits received from campus departments. Review the entry and correction of data entered online. Reconcile all deposit slips to cash deposited at the bank.
6. **Conduct regular cash handling and deposit audits of all Campus Programs to ensure separation of duties from cash collection and cash deposits, as well as ensuring that procedures are followed and that corrective action is taken promptly. 
7. **Keep a record of cash handling audits and corrective actions taken.
8. **Responsible for reconciling all Campus Program point of sale (POS), registration, and/or separate accounts receivable sub-systems, and inventory control systems on a monthly and annual basis, with the University's general ledger accounting system.
9. **Report variances in the financial and inventory information identified in the reconciliation process immediately to the Program personnel to determine corrective action(s) that need to be taken for systems to balance with the general ledger. 
10. **Review the program accounts receivable aging report every month, ensuring that the program follows up on receivables in excess of 30 days outstanding.
11. **Ensure that all Program billing and accounts receivable processes follow a prescribed campus protocol to ensure the timely posting of accounts receivable, invoices, and collections. 
12. **Responsible for collecting and processing all external customer accounts receivable payments through the Kuali Financial System (KFS) Accounts Receivable Processor and preparing deposit slips.
13. **Responsible for preparing Internal Billing (IB) edoc in the Kuali Financial System (KFS) using accounting information entered on the Internal Departmental Order (IDO) form to transfer funds from the expense account to the income account. 
14. **Responsible for reconciling all debit/gift card transactions with Kuali Financial Systems accounts every month
15. **Assist with providing Program personnel with monthly revenue and expense, cash flow, and balance sheet reports based on information in the University's general ledger accounting system.
16. **Assist the Fiscal Administrator in reviewing all point of sale (POS) systems to ensure adequate financial information, cash handling, and access controls can be implemented through the use of the POS before allowing the purchase and use of the POS system.
17. **Serves as the resource person for all cashiering functions at the University of Hawaii Maui College
18. **Advises students in financial aid, admissions, and registration policies as they relate to payments and/or refunds.
19. **Analyzes student statements that cannot be interpreted by clerical staff, and determines accuracy in awards or charges/credits. Works with financial aid and registration staff to resolve problems.
20. **Develops and maintains written internal departmental instructions and operational procedures.
21. **Responsible for the review and audit of all refunds for student-related credits. Interprets the Banner system procedures, analyzes problems, and maneuvers the system to maximize solutions. Verifies and authorizes all refunds as accurate and appropriate. 
22. **Recommends improvements to processes, procedures, and applications for the registration system and cashiering office.
23. **Assists supervisor in reconciling all deposits to account records. Also assists the supervisor in gathering appropriate information for requested reports such as cash-flow analyses, tuition and fee revenue reporting, financial statements, etc.
24. **Responsible for the maintenance of accounts receivable for the Business Office. Maintains financial obligation files on all clients owing monies to the College.
25. **Recommends accounts for tax setoff or collection agency, or write-off as appropriate. Processes all documents in support of these activities. 
26. Other duties as assigned

Minimum Qualifications:

Education and Professional Work Experience:

• Possession of a baccalaureate degree in Accounting, Business Administration, or related field, or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills, and abilities as indicated. 

Knowledge, Skills, and Abilities: 

• Functional knowledge of principles, practices, and techniques in the area of Cashiering or Accounting, demonstrated by knowledge, understanding, and ability to apply concepts and terminology.
• Functional knowledge and understanding of principles, theories, federal and state laws, rules, regulations, and systems associated with Cashiering or Accounting.
• Demonstrated ability to recognize problems, identify possible causes, and resolve the full range of problems that may commonly occur in the area of Cashiering or Accounting
• Demonstrated ability to understand oral and written documentation, write reports and procedures, and communicate effectively in a variety of situations.
• Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team members, and individuals.

• Demonstrated ability to operate a personal computer and apply word processing software.

Desirable Qualifications:

1. Knowledge of the principles, practices, and techniques of asset, liability, revenue, and expenditure accounting
2. Knowledge of the theories, principles, and practices of organization and management
3. Knowledge of the principles and practices of personnel administration
4. Ability to analyze, interpret, and apply financial and general administrative rules and regulations to a variety of work situations.
5. Demonstrated knowledge of the Native Hawaiian language, history, politics, culture, practices, and contemporary issues.

Inquiries:

Name:UH Maui College, Human Resources

Phone:808-984-3381

Email:mauihr@hawaii.edu

INCOMPLETE APPLICATIONS WILL NOT BE CONSIDERED 

To Apply:
Click on the "Apply" button on the top right corner of the screen to complete an application and attach the required documents. In addition to the Application, applicants must attach the following:

1. A one- to two-page statement outlining ways in which you meet the minimum and desirable qualifications; 
2. Official graduate and undergraduate transcript(s) showing degree and coursework to date appropriate to the position (copies of official transcripts are acceptable; however, original official transcripts will be required at the time of hire.) Transcripts issued outside the United States of America require a course-by-course analysis with an equivalency statement from an agency having membership with the National Association of Credential Evaluation Services, Inc., verifying the degree equivalency to that of an accredited institution within the USA. The expense of the evaluation shall be borne by the applicant.

• Academic record/grade summaries will NOT be accepted.
• Diplomas and copies will NOT be accepted.

1. Resume
2. Three (3) professional references with contact information (including email addresses)
3. Optional letters of recommendation.

Incomplete applications will NOT be considered.
 
NOTE:  

• The application will be incomplete if materials are unreadable, illegible, password protected, missing, or corrupted; therefore, late or incomplete applications will not be considered.  All requested documents/information become the property of Maui College and will not be returned.
• Please do not include any self-identifying photos and redact any references to confidential information on submitted documents (social security number, date of birth, etc.).

If you have not applied for a position before using NEOG

EEO, Clery Act, ADA

The University of Hawai'i is an Equal Opportunity Institution and is committed to a policy of nondiscrimination in employment, including on the basis of veteran and disability status.  For more information, visit:  https://www.hawaii.edu/offices/eeo/policies/

Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks.
 
In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawai'i may be viewed at: https://www.hawaii.edu/titleix/help/campus-security/, or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.
 
In accordance with Article 10 of the unit 08 collective bargaining agreement, bargaining unit members receive priority consideration for APT job vacancies. As a result, external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status. 
 
Accommodation Request: The University of Hawai'i complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information, please refer to the following link: https://www.hawaii.edu/offices/eeo/accommodation-request/   

Salary : $4,458