Administrative Program Coordinator

Job Detail

• Job Title:

  Administrative Program Coordinator

• Department:

  10663-Immunology

• Location:

  Farmington

• FTE%:

  1

• Shift

  1st

• Search #:

  2026-740

• Closing Date:

  04/22/2026

• Recruiter:

  O'Donnell, Lorin E.

Additional Links:

• This position is Benefit eligible; click here for an overview of available benefits.
• This position is covered by the UHP Bargaining Unit; click here to review the current UHP Contract.
• This position is in salary group UHP-07; click here to review the current UHP Pay Plan
• UConn Health

Why UConn Health

UConn Health is a vibrant, integrated academic medical center that is entering an era of unprecedented growth in all three areas of its mission: academics, research, and clinical care. A commitment to human health and well-being has been of utmost importance to UConn Health since the founding of the University of Connecticut schools of Medicine and Dental Medicine in 1961. Based on a strong foundation of groundbreaking research, first-rate education, and quality clinical care, we have expanded our medical missions over the decades. In just over 50 years, UConn Health has evolved to encompass more research endeavors, to provide more ways to access our superior care, and to innovate both practical medicine and our methods of educating the practitioners of tomorrow.

At UConn Health, this class is accountable for independently providing administrative management and/or advanced technical program support for an academic/clinical/administrative program.

SUPERVISION RECEIVED:

Works under the limited supervision of an employee of a higher rank.

SUPERVISION EXERCISED:

May lead/supervise lower level employees as assigned.

EXAMPLES OF DUTIES:

• Manages and coordinates program logistics and administrative support for professional staff, making adjustments to accommodate changing priority needs.

• Directs the work flow and supervises the necessary administrative paperwork, records, complex filing systems to support a program, including fiscal, staff and student records.

• Assists in planning outreach programs, conferences, meetings, seminars, with responsibility to make all necessary arrangements including travel; coordinates events and details.

• May recruit, train, supervise and evaluate clerical and/or student staff

• Resolves administrative and logistical problems and transactions collaborating with state/federal/international agencies and institutions as appropriate.

• Acts for and regularly makes decisions in the managers absence within prescribed limits of authority.

• Represents the department head to other university offices, the public or outside agencies in matters of administrative consequence

• Drafts budgets, which usually involve external funding.

• Prepares budget summaries and long-range budget projections.

• Manages approved budget making decisions related to the appropriateness of requested expenditures.

• Arranges for international fiscal transactions as required.

• In a clinical area, may monitor compliance with protocols by assuring appropriateness and eligibility of subjects, reviewing for appropriateness of tests and making follow-up appointments; organizes clinical/laboratory data for clinical research protocols.

• Coordinates and participates in meetings.

• Performs related duties as required.

MINIMUM QUALIFICATIONS REQUIRED

KNOWLEDGE, SKILL AND ABILITY:

• Knowledge of applicable program rules and regulations.

• Knowledge of business math.

• Considerable knowledge of proper grammar, punctuation and spelling.

• Considerable knowledge of business communications.

• Knowledge of medical/technical terminology.

• Considerable knowledge of office procedures.

• Considerable interpersonal skills; Oral and written communications skills.

• Data management skills.

• Ability to schedule and prioritize work

• Some supervisory ability.

EXPERIENCE AND TRAINING:

General Experience:

Six (6) years administrative experience in fiscal management, preparing and overseeing budgets and grants.

Substitutions Allowed:

Bachelor's degree and two (2) years of relevant experience may be substituted for the general experience

PREFERRED QUALIFICATIONS:

• Experience with Procurement and Accounts Payable processes including purchasing and vendor coordination, reimbursement authorization as well as invoicing, check and stipend processing ensuring compliance with institutional guidelines.

• Experience coordinating conference travel, including budgeting, logistics, and reimbursement processing.

• Experience in both pre-award and post-award grant management, including proposal development, budget preparation and financial reporting. Management of fellowship applications and processing of fellowship stipends according to guidelines.

• Experience working with international students and scholars on requirements for J-1 or H-1B Visa status.

• Experience in managing personnel and labor distributions, including new hire onboarding, effort reporting, salary allocations, and ensuring compliance with institutional and sponsor guidelines.

SCHEDULE: Full-time, 40 hours per week, Monday through Friday, 8:00 am to 4:30 pm.