What are the responsibilities and job description for the Academic Program Coordinator position at University of California San Francisco?
The Institute for Global Health Sciences (IGHS) is seeking a dedicated team member to support key functions within the Education Program. A primary focus for the Academic Program Coordinator will be on admissions, recruitment, and alumni engagement for the Master of Science (MSc) and PhD in Global Health Sciences programs. This role is ideal for someone who enjoys working collaboratively across teams, engaging with students and alumni, and advancing the visibility and impact of two premier global health education programs.
In this role, the individual will lead and coordinate the MSc and PhD admissions and recruitment cycles, serving as a central liaison between applicants, faculty, the UCSF Graduate Division, and the IGHS Communications team. (The PhD program opens admissions every other year and is not active in the 2025-26 academic year). Responsibilities include managing the Slate admissions platform, conducting application reviews, preparing reports for admissions committees, and ensuring compliance with Graduate Division policies. The position will also help design and implement targeted recruitment strategies - organizing information sessions, developing outreach materials, and cultivating relationships with undergraduate and other graduate institutions to build the applicant pipeline.
Beyond admissions, the position plays a key role in strengthening alumni engagement. This includes developing a structured approach to alumni communications and events, maintaining the IGHS alumni LinkedIn group, tracking career outcomes, and promoting opportunities for continued involvement within the IGHS network.
Overall, this role contributes to the growth, visibility, and operational excellence of the IGHS Education Programs - connecting prospective students, current learners, and alumni as part of a global community advancing health equity worldwide.
In this role, the individual will lead and coordinate the MSc and PhD admissions and recruitment cycles, serving as a central liaison between applicants, faculty, the UCSF Graduate Division, and the IGHS Communications team. (The PhD program opens admissions every other year and is not active in the 2025-26 academic year). Responsibilities include managing the Slate admissions platform, conducting application reviews, preparing reports for admissions committees, and ensuring compliance with Graduate Division policies. The position will also help design and implement targeted recruitment strategies - organizing information sessions, developing outreach materials, and cultivating relationships with undergraduate and other graduate institutions to build the applicant pipeline.
Beyond admissions, the position plays a key role in strengthening alumni engagement. This includes developing a structured approach to alumni communications and events, maintaining the IGHS alumni LinkedIn group, tracking career outcomes, and promoting opportunities for continued involvement within the IGHS network.
Overall, this role contributes to the growth, visibility, and operational excellence of the IGHS Education Programs - connecting prospective students, current learners, and alumni as part of a global community advancing health equity worldwide.
The final salary and offer components are subject to additional approvals based on UC policy.
Your placement within the salary range is dependent on a number of factors including your work experience and internal equity within this position classification at UCSF. For positions that are represented by a labor union, placement within the salary range will be guided by the rules in the collective bargaining agreement.
The salary range for this position is $63,700 - $136,100 (Annual Rate).
To learn more about the benefits of working at UCSF, including total compensation, please visit: https://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html
Department Description
UCSF Institute for Global Health Sciences (IGHS) is dedicated to improving health and reducing the burden of disease in the world’s most vulnerable populations. It integrates UCSF expertise in all the health, social, and biological sciences, and focuses that expertise on pressing issues in global health. IGHS works with partners in countries throughout the world to achieve these aims. IGHS seeks to improve health worldwide, especially in developing countries, through research that informs policy.
The IGHS Education Team oversees and is responsible for educational and training offerings within IGHS; the primary programs are the MSc and the PhD in Global Health Sciences. These programs are currently expanding to include global health workshops, certificates, and a la carte course offerings as well as collaborations with international partner universities.
The IGHS Education Team oversees and is responsible for educational and training offerings within IGHS; the primary programs are the MSc and the PhD in Global Health Sciences. These programs are currently expanding to include global health workshops, certificates, and a la carte course offerings as well as collaborations with international partner universities.
Required Qualifications
- Bachelor's degree in related area and / or equivalent experience / training
- 3 years directly relevant experience
- Thorough knowledge and experience working with a diverse student population.
- Ability to interpret and communicate University policies and procedures to prospective students and the public..
- Thorough and comprehensive knowledge of academic programs, including curricula, admissions requirements, and financial aid programs, at colleges / universities and specifically at UC, and / or specific colleges and schools.
- Ability to establish and maintain cooperative relationships with schools, universities, community organizations, and other institutions.
- Ability to develop recruitment programs, and design effective materials.
Preferred Qualifications
- Master's Degree in related area
About UCSF
The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10-campus UC system dedicated exclusively to the health sciences. We bring together the world’s leading experts in nearly every area of health. We are home to five Nobel laureates who have advanced the understanding of cancer, neurodegenerative diseases, aging and stem cells.
Pride Values
UCSF is a diverse community made of people with many skills and talents. We seek candidates whose work experience or community service has prepared them to contribute to our commitment to professionalism, respect, integrity, diversity and excellence – also known as our PRIDE values.
In addition to our PRIDE values, UCSF is committed to equity – both in how we deliver care as well as our workforce. We are committed to building a broadly diverse community, nurturing a culture that is welcoming and supportive, and engaging diverse ideas for the provision of culturally competent education, discovery, and patient care. Additional information about UCSF is available at diversity.ucsf.edu
Join us to find a rewarding career contributing to improving healthcare worldwide.
In addition to our PRIDE values, UCSF is committed to equity – both in how we deliver care as well as our workforce. We are committed to building a broadly diverse community, nurturing a culture that is welcoming and supportive, and engaging diverse ideas for the provision of culturally competent education, discovery, and patient care. Additional information about UCSF is available at diversity.ucsf.edu
Join us to find a rewarding career contributing to improving healthcare worldwide.
Equal Employment Opportunity
The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.
Organization
Campus
Job Code and Payroll Title
004509 ADMISSIONS RECRMT SPEC 3
Job Category
Administrative Support
Bargaining Unit
99 - Policy-Covered (No Bargaining Unit)
Employee Class
Limited Appt
Percentage
50%
Location
San Francisco, CA
Campus
Mission Bay (SF)
Work Style
Flexible
Shift
Days
Shift Length
Other
Salary : $63,700 - $136,100
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