Academic Coordinator of Youth Programs

Careers by Empowering Futures, Building Communities  

Imagine going to work each day knowing that your efforts positively impact individuals and communities. As a global movement and the nation's leading nonprofit organization dedicated to strengthening communities through youth development, healthy living, and social responsibility, the YMCA of Greater San Francisco offers more than just a job—we offer a career with a future and the opportunity to make a lasting difference in your community. At the Y, you can uncover your passion and build a lifelong career addressing some of the nation's most pressing social issues. 

Our Organizational Culture  

At the YMCA of Greater San Francisco, we are committed to demonstrating values that aim to building strong communities where you can Be, Belong and Become. With Truth & Courage, we strive to understand and act on individual and societal truths. We ensure a safe and inclusive environment with Authenticity & Accessibility, allowing everyone to participate according to their needs. Our approach is Dependable & Creative, as we respond to community needs through strong partnerships. Above all, we embody Dignity & Empathy, treating everyone with respect and compassion, and recognizing the inherent dignity in all individuals. 

Position Summary 

The Academic Coordinator of Youth Programs oversees the Academic Link Day team, ensuring safe, inclusive, and engaging learning environments that support academic growth and social-emotional development. This role provides staff guidance on effective classroom management, integration of social-emotional learning strategies, and compliance with Excel Quality Action Plan (QAP) standards and grant requirements (CMS/EMS systems). 

The Academic Coordinator collaborates with school administrators and YMCA leadership to establish site-specific academic goals and connects programs with community-based academic resources that align with each community’s needs. They are responsible for tracking fiscal management, maintaining accurate records, and completing required grant documentation. 

Demonstrating the YMCA’s core values of caring, honesty, respect, and responsibility, the Academic Coordinator maintains a strong understanding of youth development programs, fiscal processes, and reporting systems.  

Job Responsibilities 

Program Development & Coordination 

• Develop and implement administrative plans, assess site-specific needs, and evaluate academic programs and activities. 

• Oversee curriculum development and evaluation and procure teaching materials as needed. 

• Plan and organize events, including training sessions for staff and community stakeholders. 

• Monitor the QAP process, ensure deadlines are met, and support Site Coordinators. 

Student Support & Academic Advising 

• Support Academic Link Day staff in developing academic plans and provide academic advising throughout their journey. 

• Compile resources to support student retention, academic achievement, and advocate for additional support for youth and families. 

Collaboration & Community Engagement 

• Collaborate with school administration, academic advisors, YMCA leadership, and site teams to promote student success. 

• Maintain strong relationships with community agencies and institutions to enhance program effectiveness. 

Data Management & Compliance 

• Compile documentation and input data for DCYF and Excel grant tracking systems. 

• Conduct monthly attendance audits across all sites. 

Training & Presentation 

• Lead presentations and workshops for school administrators, parents, and YMCA Youth Development staff. 

• Complete all mandatory safety training and community training as required. 

Qualifications 

• Must be 21 years or older. 

• High School Diploma or equivalent. 

• 3 years of experience in youth programs, including supervisory responsibilities. 

• Strong interpersonal, leadership, and communication skills (both verbal and written). 

• Proficiency in MS Office Suite. 

• Availability Monday through Friday, with flexibility for evenings and weekends. 

• Clearance of TB test within last 2 years. 

Preferred Qualifications 

• Associate’s or Bachelor’s degree (Education or related field). 

• Experience in youth development, particularly in community-based organizations or school districts. 

• Budget management experience. 

• Bilingual in any language, with preference for Spanish, Russian, Cantonese, Mandarin, or others. 

Work Environment & Physical Demands 

The work environment is dynamic, with a mix of office, school, and community-based settings. Staff may be required to work in varied conditions, including classrooms, event spaces, and outdoor areas. The position involves regular interactions with children, families, and school personnel. Physical demands include standing, walking, and occasional lifting of materials or supplies up to 25 pounds. 

Disclaimers 

• Must successfully complete a background screening, including criminal and employment verification. Some positions may also require a credit check. 

• All duties and responsibilities are essential job functions subject to reasonable accommodation. The YMCA of Greater San Francisco promotes an equal employment opportunity workplace, which includes reasonable accommodation for otherwise qualified disabled applicants and employees. Please contact your manager if you have any questions about this policy or these job duties. 

• This job description may not be all-inclusive, and employees are expected to perform other duties as assigned by management. Job descriptions and duties may be modified by management as needed. 

• Job offers are conditional and contingent upon background clearance. Pursuant to the San Francisco Fair Chance Ordinance and CA Fair Chance Act, we will consider qualified applicants with arrest and conviction records for employment. 

Salary Description 

The hourly rate for this position is $24.00 - $29.00 per hour, based on experience, qualifications, and alignment with salary benchmarks for similar roles. Compensation is in accordance with grant funding approval and program budget requirements. 

Salary : $24 - $29