What are the responsibilities and job description for the Administrative Assistant position at University Cancer & Blood Center?
ARE YOU LOOKING FOR A REWARDING CAREER WITH A GROWING AND DYNAMIC TEAM? CONSIDER UCBC.
At University Cancer & Blood Center, we pride ourselves on listening. On providing hope, guidance, and comfort. On getting up each day and striving to make a positive impact on the lives of patients and their families. From our front-desk staff to our counselors, nurses, technicians and physicians – who’ve chosen to accept their calling, we salute them for their efforts and recognize them as the very special individuals that they are.
DO YOU HAVE WHAT IT TAKES TO JOIN US? IF SO WE’D LOVE TO HAVE YOU!
Job Description
Job Summary
The Administrative Assistant will facilitate the efficient operation of multiple departments by performing a variety of clerical, scheduling, and administrative tasks. The ideal candidate is a master multi-tasker with excellent communication skills, a proactive attitude, and a high level of professionalism
Key Responsibilities
At University Cancer & Blood Center, we pride ourselves on listening. On providing hope, guidance, and comfort. On getting up each day and striving to make a positive impact on the lives of patients and their families. From our front-desk staff to our counselors, nurses, technicians and physicians – who’ve chosen to accept their calling, we salute them for their efforts and recognize them as the very special individuals that they are.
DO YOU HAVE WHAT IT TAKES TO JOIN US? IF SO WE’D LOVE TO HAVE YOU!
Job Description
Job Summary
The Administrative Assistant will facilitate the efficient operation of multiple departments by performing a variety of clerical, scheduling, and administrative tasks. The ideal candidate is a master multi-tasker with excellent communication skills, a proactive attitude, and a high level of professionalism
Key Responsibilities
- Office Support: Answer phone calls, manage emails, and handle incoming/outgoing mail.
- Scheduling: Manage complex calendars, schedule appointments, and coordinate meetings/conferences.
- Documentation: Prepare, edit, and format documents, reports, memos, and presentations.
- Record Keeping: Maintain digital and physical filing systems, ensuring compliance and confidentiality.
- Logistics & Travel: Make travel arrangements, book flights, and organize accommodation.
- Data Entry: Input data, maintain databases, and assist with basic bookkeeping or expense tracking.
- HR Support: Assisting with orientation prep, hiring process, scanning confidential documents, and filing.
- Education: High school diploma or GED required; Associate’s degree preferred.
- Experience: Proven experience as an Administrative Assistant or in a similar clerical role.
- Software Proficiency: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Drive applications.
- Communication: Excellent verbal and written communication skills.
- Organizational Skills: Strong time-management skills and ability to prioritize tasks.