Accounts Receivable Specialist

Company Overview
United Pumping Service is a family-owned and operated environmental services company with a proud history dating back to 1970. We specialize in hazardous transportation, waste removal, and remediation services, serving clients with a dedicated team and a comprehensive fleet of trucks and support equipment. Our commitment to safety, compliance, and environmental responsibility makes us a trusted leader in the industry.

Overview
We are seeking an energetic and detail-oriented Accounts Receivable Specialist to join our finance team. In this vital role, you will manage the full cycle of accounts receivable processes, ensuring timely collection of payments, accurate account reconciliation, and effective communication with clients. Your expertise will help maintain healthy cash flow and support the company’s financial health through precise data entry, analysis, and adherence to accounting standards.

Workdays are Monday through Friday; 7:00 AM - 4:00 PM

Pay Range: $25.00 - $27.00 DOE

Cash Receipts

• Prepare bank deposit(s) for remote deposit.
• Post customer deposits onto the appropriate Accounts Receivable customer accounts.
• Notify the UPS/USW account representative of customer short payments, and confirm if shortage is valid, or to proceed with collecting the remaining balance.
• Verify with the bank on any incoming ACH/EFT payments daily, and post to the appropriate customer accounts.
• At the beginning of each new week prepare a bank reconciliation of prior week deposits, and verify all deposits (checks, ACH/EFT) have been properly posted.
• Process credit card transactions and post payment(s) to the appropriate customer accounts.

Collections

• Run Accounts Receivable Aging as needed to confirm past due customer accounts, credit card accounts, and COD accounts.
• Contact customer via email, phone, fax, etc. on accounts past due 45 days or older.
• Provide copies of invoices/with back-up upon customer request and relay any customer disputes to the appropriate account representative.
• Confer with the customer account representative to assist as needed with collection efforts.
• Uncollectable accounts will be referred by the Controller to either process small claims, or to proceed with referring the account(s) to the collection service.
• Process small claims filing via e-file through the designated website, or any documentation required throughout the process until ruling has been issued by the court.

Other Duties

• Assist customers with request for copies of W-9, invoices with back-up and aging/statement of account etc.
• Run customer statements on a monthly and mail accordingly.
• Run credit reports to assist controller/account manager to establish new customer accounts.
• Make changes to customer accounts as required, such as address/phone number changes, and change of business name.
• Complete customer requested documentation, such as releases, waivers, applications for ACH payments, and acquiring any necessary signatures.
• Process preliminary notices for specific projects and mail accordingly.
• Assist with receptionist duties as needed.
• Process invoicing in specific customer accounts payable systems as required.
• Assist Controller/Accounting Manager on an as-needed basis on other accounting/billing department matters.
• Other duties as assigned by department management.

Skills

• Beginner to intermediate level of proficiency with: MS Word, Excel, Outlook.
• Nice to have. Beginner to intermediate level of proficiency with MS Navision (NAV) and/or Business Central.

Principals only. No agencies, no recruiters

Local candidates only, no relocation expenses are being offered.

Pay: $25.00 - $27.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid sick time
• Paid time off
• Vision insurance

Work Location: In person

Salary : $25 - $27