What are the responsibilities and job description for the Accounts Payable Specialist position at United Grading & Excavating?
We are seeking a detail-oriented Accounts Payable Specialist to join our office team and support daily accounting and administrative functions. The ideal candidate will be responsible for managing the accounts payable process, ensuring timely and accurate payments to vendors. This role requires proficiency in various accounting software and a strong understanding of financial concepts.
Duties
- Process accounts payable transactions including invoices, expense reports, and payment requests.
- Perform account reconciliations to ensure accuracy of financial records.
- Maintain vendor relationships and respond to inquiries regarding payments and discrepancies.
- Assist in month-end closing activities, including journal entries and general ledger reconciliation.
- Utilize accounting software such as Foundation Software for data entry and reporting.
- Conduct analysis of accounts payable data to identify trends and improve processes.
- Update and manage vendor profiles
- Issue checks and process payments
- Enter Certificates of Insurance (COI) and W-9s for vendors
- Process and track 1099 payments
- Perform general data entry tasks
- Assist with other administrative duties as assigned over time
Experience
- Proven experience in accounts payable or a related field is essential; Experience in construction industry is a plus.
- Familiarity with accounting software (e.g., QuickBooks, Sage, Foundation Software) is required.
- Excellent analytical skills with attention to detail for accurate data entry and account reconciliation.
- Ability to work independently while managing multiple tasks in a fast-paced environment.
- Strong communication skills for vendor and internal interactions
Compensation & Benefits:
- Competitive hourly rate or salary (based on experience)
- Insurance benefits available
- Opportunity for professional growth within the company
Job Type: Full-time
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Disability insurance
- Health insurance
- Life insurance
- Opportunities for advancement
- Paid time off
- Vision insurance
Work Location: In person