What are the responsibilities and job description for the Admin Assistant - KIM position at United Engines?
Provide clerical and administrative support to the assigned department.
High school diploma or GED supplemented by secretarial and computer courses.
Experience
2-3 years clerical experience in an office environment. Marine experience a plus.
Working Conditions
Office hours are 700am to 400pm Monday through Friday in office. Occasional overtime as needed.
- Enter Canal vessel incidents in Riskmaster daily and run reports as requested.
- Maintain organized records of COI’s, COD’s for vessels.
- Organize recognition material for vessel crew.
- Plan for offsite meetings and Safety Seminars.
- Track and order charts for vessels.
- Document and track various fleet activities, revisions, etc. for completion and distribution.
- Prepare Port Captain weekly reports.
- Responsible to maintain the Offsite Storage.
- Responsible for ordering and setting up meals for on-site meetings.
- Issue Purchase Orders as needed.
- Prepare and distribute monthly boat mail.
- Sort mail as needed.
- Other duties as assigned.
- Strong written and verbal communication skills.
- Excellent telephone etiquette and manner.
- Organized, detail-oriented and accurate.
- Ability to handle multiple tasks.
- Ability to operate standard office equipment, personal computer, scanner, multi-line telephone and copier.
- Knowledge and use of computer software Microsoft Word, Outlook, Access, PowerPoint, and advanced Excel skills.
High school diploma or GED supplemented by secretarial and computer courses.
Experience
2-3 years clerical experience in an office environment. Marine experience a plus.
Working Conditions
Office hours are 700am to 400pm Monday through Friday in office. Occasional overtime as needed.