Admin Assistant - KIM

Overview

Provide clerical and administrative support to the assigned department.

Responsibilities

• Enter Canal vessel incidents in Riskmaster daily and run reports as requested.
• Maintain organized records of COI’s, COD’s for vessels.
• Organize recognition material for vessel crew.
• Plan for offsite meetings and Safety Seminars.
• Track and order charts for vessels.
• Document and track various fleet activities, revisions, etc. for completion and distribution.
• Prepare Port Captain weekly reports.
• Responsible to maintain the Offsite Storage.
• Responsible for ordering and setting up meals for on-site meetings.
• Issue Purchase Orders as needed.
• Prepare and distribute monthly boat mail.
• Sort mail as needed.
• Other duties as assigned.
  
  

Qualifications

• Strong written and verbal communication skills.
• Excellent telephone etiquette and manner.
• Organized, detail-oriented and accurate.
• Ability to handle multiple tasks.
• Ability to operate standard office equipment, personal computer, scanner, multi-line telephone and copier.
• Knowledge and use of computer software: Microsoft Word, Outlook, Access, PowerPoint, and advanced Excel skills.
  
  

Education

High school diploma or GED supplemented by secretarial and computer courses.

Experience

2-3 years clerical experience in an office environment. Marine experience a plus.

Working Conditions

Office hours are 7:00am to 4:00pm Monday through Friday in office. Occasional overtime as needed.