Warehouse Clerk

POSITION SUMMARY

The Warehouse Office Clerk plays a support role at the intersection of warehouse operations and office administration. This position is responsible for maintaining accurate records, processing essential documentation, and ensuring seamless communication between the warehouse, purchasing, and administrative teams. The ideal candidate is detail-oriented, highly organized, and thrives in a fast-paced environment where accuracy and follow-through are essential.

KEY RESPONSIBILITIES

Data Entry & Document Management

• Enter and maintain accurate data including purchase orders (POs), packing slips, and paper documents

• Process paperwork related to receiving, shipping, and returns

• Verify all documents for accuracy and completeness prior to filing or submission

• File and organize both physical and digital records in a timely and consistent manner

Discrepancy Resolution & Follow-Up

• Track and follow up on discrepancies, shortages, or missing documentation

• Communicate issues clearly and promptly to the appropriate team members or supervisors

• Maintain open-item logs and ensure resolution within established timeframes

Reporting & Systems Support

• Assist with generating reports and supporting basic data tracking using Excel or similar platforms

• Help maintain data integrity across warehouse and office systems

Team Collaboration

• Support communication and coordination between the warehouse, purchasing, and office teams

• Adapt to shifting priorities and provide flexible support as workload demands change throughout the day

DAILY EXPECTATIONS

• Maintain a high level of accuracy in all data entry and document processing

• Stay organized and ensure documentation is kept current and accessible

• Follow through on all open items and resolve outstanding issues in a timely manner

• Communicate any issues, delays, or discrepancies clearly and early

• Support teammates proactively as workload fluctuates throughout the shift

QUALIFICATIONS

Required

• High school diploma or equivalent

• Proven experience in data entry, clerical work, or administrative support

• Proficiency in Microsoft Excel and standard office software

• Strong attention to detail and commitment to accuracy

• Excellent organizational and time management skills

• Clear and professional written and verbal communication skills

Preferred

• Prior experience in a warehouse, logistics, or supply chain environment

• Familiarity with inventory management or ERP systems

• Ability to manage multiple tasks in a high-volume, deadline-driven setting

WORK ENVIRONMENT

This role operates in both office and warehouse settings. The position may involve extended periods of sitting at a workstation, as well as occasional movement within the warehouse floor. Candidates must be comfortable in environments that may include noise, varying temperatures, and active forklift/equipment traffic in adjacent areas.