Accounting & Billing Specialist

Position Summary

We are seeking an experienced and detail-oriented Accounting & Billing Specialist to join our accounting team in Northbrook, IL. This position will be responsible for supporting daily accounting operations with a primary focus on customer billing, accounts receivable, accounts payable, invoice processing, account maintenance, and financial recordkeeping.

The ideal candidate will have strong hands-on experience with QuickBooks Online, billing and invoicing processes, and financial statements. This individual should be highly organized, detail-oriented, comfortable working independently, and able to manage multiple priorities in a fast-paced environment.

Key Responsibilities

Billing & Accounts Receivable

• Prepare, process, and distribute customer invoices accurately and timely.
• Review invoices for pricing, taxes, job/project coding, purchase orders, and supporting documentation.
• Process customer payments and assist with payment application.
• Monitor outstanding receivables and assist with collection follow-up.
• Respond to customer billing inquiries and resolve discrepancies professionally.
• Research and resolve invoice and account discrepancies.
• Maintain accurate customer account records.
• Assist with customer account setup and updates as needed.

Accounts Payable & Vendor Management

• Enter and process vendor bills accurately and timely.
• Review vendor invoices for proper coding, approvals, pricing, and supporting documentation.
• Maintain accurate vendor records.
• Request, collect, and track W-9 forms and Certificates of Insurance (COIs).
• Respond to vendor inquiries and resolve invoice discrepancies.
• Assist with AP aging and other accounts payable reporting.

Accounting & Financial Reporting

• Maintain accurate financial records within QuickBooks Online and other accounting/job-tracking systems.
• Assist with monthly account reconciliations and month-end close activities.
• Assist with reviewing and maintaining Profit & Loss and Balance Sheet information.
• Prepare and maintain accounting reports, spreadsheets, and supporting documentation.
• Identify unusual transactions, discrepancies, or errors and escalate issues when appropriate.
• Assist with audits and requests for financial documentation.
• Maintain organized accounting files and records.

Qualifications & Experience

• Minimum of 5 years of experience in billing, invoicing, accounts receivable, and accounts payable.
• Minimum of 5 years of hands-on experience with QuickBooks Online.
• Minimum of 5 years of experience working with financial statements, including Profit & Loss and Balance Sheet reports.
• Strong understanding of accounting principles, financial recordkeeping, billing processes, and accounting workflows.
• Experience identifying and resolving billing, payment, and account discrepancies.
• Strong Microsoft Excel and Microsoft Office skills.
• Experience working with accounting, billing, ERP, or job-management software.
• High level of accuracy and attention to detail.
• Strong organizational and time-management skills.
• Ability to manage multiple priorities and meet deadlines.
• Strong written and verbal communication skills.
• Ability to work independently while also functioning effectively as part of a team.
• Ability to learn new systems and processes quickly.
• Reliable, dependable, and professional.

What We Are Looking For

The ideal candidate is someone who can take ownership of their responsibilities, identify problems before they become larger issues, and work independently with limited supervision. This position requires someone who is comfortable working with numbers, understands how billing and accounting transactions flow through the financial records, and takes pride in maintaining accurate information.

We are looking for a team player who is dependable, organized, proactive, and willing to assist wherever needed to support the accounting team and overall business operations.

Pay: $65,000.00 - $70,000.00 per year

Benefits:

• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Work Location: Hybrid remote in Northbrook, IL 60062

Salary : $65,000 - $70,000