What are the responsibilities and job description for the Office Manager position at UltraClad?
Company
UltraClad supplies high performance specialty metal products to a wide range of industries, utilizing cutting-edge technologies pioneered in aerospace manufacturing.
Benefits
UltraClad provides health insurance, employer-funded health reimbursement account (HRA) to use toward additional medical or dental expenses, matching 401K plan, paid holidays, vacation time, and tuition assistance.
Job Description
Working in an office within a small-scale manufacturing environment, the on-site role encompasses various office functions supporting the operations manager and general business operations. Day-to-day activities include (but are not limited to):
Purchasing functions, such as
o Monitoring and reordering in-house production materials.
o Sourcing materials, requesting quotes from suppliers, and managing POs.
o Maintaining positive, productive relationships with vendors and suppliers.
Finance functions, such as
o Entering, tracking, and executing payables and receivables.
Operations functions, such as
o Maintaining organized filing systems (physical and digital).
o Monitoring vendor workflows and assisting operations with scheduling.
o Collecting, reviewing, and entering production and quality data in databases.
Human resources functions, such as
o Assisting in recruiting and onboarding new hires, managing personnel records, and organizing company events.
o Confidential management of human resources documents.
General office, building, and safety functions, such as
o Creating shipping labels and supporting shipping activities.
o Scheduling and maintaining documentation for yearly building inspections.
o Scheduling and maintaining documentation for EHS.
o Office clerical support and other tasks as required.
Qualifications
o Two-year/associate’s degree and/or three years of experience in a similar role or equivalent education and experience is required.
o Excellent verbal and written communication and interpersonal skills when interacting with colleagues, suppliers, vendors, and others.
o Strong computer literacy and familiarity with Microsoft software suite, including Excel and Word.
o Knowledge of one operating system and the desire to learn another (Microsoft/Mac).
o Strong organizational and time management skills and the ability to learn quickly.
o Ability to work with confidential information.
o Ability to follow instructions and a high attention to detail.
o Able to lift and carry 25 lbs.
Safety
Safety is a priority at Ultraclad. The employee will follow all safety procedures and wear appropriate PPE as required by the task.
Hours & Pay: 40hr/week. $30.00-$32.00/hour plus bonus, depending on experience. Occasional overtime possible.
Start Date: Job currently available
Salary : $30 - $32