What are the responsibilities and job description for the Project Administrator position at Ultimate Staffing?
Project Administrator - In Office (Sacramento, CA)
Schedule: 7:30 AM - 4:00 PM
Pay: $25-$35 per hour (DOE)
We are seeking an experienced Project Administrator to support our construction operations team in a fast‑paced, detail‑driven environment. This full‑time, in‑office role requires strong organizational skills, accuracy, and the ability to manage multiple administrative tasks across active projects.
Project Administration & Compliance
- Maintain organized project files for both office and jobsite
- Prepare, process, and track subcontracts and change orders
- Ensure all subcontracts are fully executed and compliant
- Review, verify, and monitor subcontractor insurance certificates
- Track preliminary notices, lien releases, and vendor documentation
- Collect and review subcontractor invoices; prepare packages for Project Manager approval
- Process monthly change orders and update cost tracking as required
- Prepare and compile owner monthly billings and reporting packages
- Support job close‑out, including archiving plans, documents, and final project files
- Enter contract items and billing information into Sage
- Maintain accurate data entry across internal systems
- Answer phones, route calls, and manage routine inquiries
- Handle incoming/outgoing mail, FedEx, UPS, and document routing
- Support general administrative needs for the project team
- 3-5 years of construction project administration experience
- Software experience (preferred): Procore, Bluebeam, Sage
All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.
Salary : $25 - $35