Office Support Coordinator - Direct Hire

Lake Elmo, MN (Onsite)
$20-$22/hour | Full-Time | Direct Hire | M-F 8am-5pm

We are seeking a highly organized, detail-oriented Office Support Coordinator / Administrative Assistant to support daily operations in a growing, project-driven construction environment. This role combines front desk reception, office administration, invoice processing, compliance documentation, and operations coordination-perfect for someone who thrives in a fast-paced, deadline-driven workplace.

• Serve as front desk receptionist / office coordinator / administrative assistant
• Provide customer service support to visitors, vendors, subcontractors, and clients
• Answer and route multi-line phone calls, manage emails, and handle inquiries
• Process and distribute incoming mail, certified mail, packages, and shipments
• Coordinate shipping, logistics, and tracking documentation (FedEx, UPS, etc.)
• Maintain office supplies, inventory, and organized workspace
• Perform data entry, document management, and file organization
• Support invoice processing, accounts payable (AP), and accounting workflows
• Assist with subcontractor compliance, lien waivers, COIs, and vendor documentation
• Prepare project startup packets, construction documentation, and job files
• Provide general administrative support, clerical support, and office coordination
  
  

• 1-3 years of experience in administrative assistant, office assistant, receptionist, or office coordinator roles
• Strong customer service, communication, and interpersonal skills
• Excellent organization, time management, multitasking, and attention to detail
• Ability to work in a fast-paced, high-volume, deadline-driven office environment
• Proficiency in Microsoft Office (Excel, Outlook, Word)
• Experience with phones, scheduling, data entry, and document processing
• Reliable, professional, and able to work independently and prioritize tasks
  
  

• Accounts payable (AP), invoice processing, billing support, bookkeeping
• Construction, real estate, property management, or project-based industry experience
• Experience with compliance documentation, subcontractors, lien waivers, insurance certificates (COIs)
• Exposure to operations support, project coordination, or logistics coordination
  
  

• Medical, dental, and vision insurance
• 401(k) with employer match
• Short-term & long-term disability
• FSA, HSA, and HRA options
• Life and AD&D coverage
  

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.