Office Assistant

Ultimate Staffing is seeking an Office Assistant to join a company in Foothill Ranch, CA.

Pay: $21- $23/ hr. (Depending on experience)

Location: Foothill Ranch, CA

Schedule: Full‑Time | 8am- 5pm, fully onsite

About the Role

We're looking for a dependable and customer‑focused Office Assistant to support daily operations and serve as a welcoming first point of contact. This role plays a key part in keeping the office running smoothly by assisting customers, supporting internal teams, and handling a variety of administrative and office tasks.

If you enjoy helping people, staying organized, and being the go‑to person in a fast‑paced environment, this could be a great fit.

What You'll Do

• Answer and direct incoming phone calls with professionalism and care
• Assist customers by gathering information and ensuring questions are handled efficiently
• Provide a positive, solutions‑focused experience for customers throughout their interactions
• Communicate with customers regarding invoices and payments in a clear and professional manner
• Welcome and assist visitors and vendors upon arrival
• Manage incoming mail and deliveries
• Prepare and coordinate shipments for events and conferences
• Ship equipment and supplies to team members as needed
• Maintain office areas including the kitchen and coffee station
• Restock beverages and office supplies daily
• Track inventory for office, kitchen, and shipping supplies and place orders when needed
• Support the team with general administrative tasks and special projects
• Assist with additional duties as needed to support operations

What We're Looking For

• Associate degree or equivalent experience
• 1-2 years of customer service or office support experience preferred
• Strong communication skills, both written and verbal
• Detail‑oriented with good follow‑through
• Organized and able to juggle multiple tasks
• Self‑motivated with a positive, can‑do attitude
• Comfortable working independently and as part of a team
• Valid driver's license

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.