Front Desk Administrative Assistant

Are you an organized, professional, and customer-oriented individual who enjoys creating a welcoming environment while supporting daily office operations? Our client, a leading manufacturing and production company based in West Palm Beach, is seeking a Receptionist/Administrative Assistant to join their on-site front office team. This role is ideal for someone who thrives in a structured environment, can manage multiple priorities with professionalism, and takes pride in being the face and voice of the organization.

Responsibilities include, but are not limited to:

• Serve as the first point of contact for visitors-greet guests, sign them in/out, and ensure all compliance forms are properly completed.
• Manage a multi-line phone system, directing calls to appropriate staff and providing courteous assistance to callers.
• Handle incoming and outgoing mail and package deliveries.
• Maintain office supply and kitchen inventory; place orders as needed.
• Support management and staff with general administrative tasks such as data entry, document coordination, and filing.
• Reconcile invoices and assist with billing-related administrative tasks.
• Prepare and maintain business records and ensure files are organized and archived appropriately.
• Assist with visitor coordination, including issuing badges and ensuring visitors are escorted by employees.
• Other administrative or clerical duties as assigned.

Qualifications:

• Previous administrative or front-desk experience preferred.
• Excellent communication and interpersonal skills-professional, courteous, and customer-focused.
• Strong multitasking ability and organizational skills with a keen attention to detail.
• Proficiency with Microsoft Office (Word, Excel, Outlook); ability to learn new software.
• Ability to stand and move around the office for filing or organizing tasks as needed.
• English fluency required; bilingual Spanish skills are a plus.

If you're interested in the position above email your resume (in Word) or apply online at www.ultimatestaffing.com Should you meet the qualifications of the above position you will be contacted for interview.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.