Administrative Specialist

We are looking for a detail‑oriented Administrative Assistant with experience in logistics, transportation coordination, and general office support.

• Support logistics operations: work with 3rd‑party trucking carriers, in‑house drivers, create itineraries, BOLs, and expense reports.
• Coordinate shipments (FedEx, UPS, Forward Air, SW Cargo, etc.) and track GPS devices.
• Assist with travel bookings for employees and freelance technicians.
• Verify timesheets against technician invoices and save required documentation.
• Answer phones, greet visitors, and manage incoming mail.
• General admin duties: supply/breakroom ordering, vending machine restock, organizing credit card receipts, creating purchase orders, and reconciling credit cards/PO system.
  
  

• Experience in logistics/trucking administration required.
• Microsoft Office (Excel & Word) and Adobe proficiency.
• Strong attention to detail and organizational skills.
• Comfortable working in a fast‑paced, multi‑tasking environment.
• Professional communication and customer‑service mindset.
  

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.