Administrative Assistant

Position OverviewUltimate Staffing is actively seeking an experienced Administrative Assistant to join their client's team in Vista, California. This role is integral to the smooth operation of the office and involves a variety of administrative and clerical tasks. The ideal candidate will be organized, detail-oriented, and capable of handling multiple responsibilities efficiently.ResponsibilitiesProvide administrative support to ensure efficient operation of the office.Answer and direct phone calls, providing assistance and information as needed.Organize and schedule meetings and appointments.Maintain contact lists and ensure records are up-to-date.Produce and distribute correspondence memos, letters, faxes, and forms.Assist in the preparation of regularly scheduled reports.Order office supplies and research new deals and suppliers.Maintain a filing system for important and confidential company documents.QualificationsProven experience as an Administrative Assistant or Office Admin Assistant.Knowledge of office management systems and procedures.Working knowledge of office equipment, like printers and fax machines.Proficiency in MS Office (MS Excel and MS PowerPoint, in particular).Excellent time management skills and the ability to prioritize work.Attention to detail and problem-solving skills.Excellent written and verbal communication skills.Strong organizational skills with the ability to multi-task.Required Work HoursThe position requires availability from 8:00 AM to 5:00 PM, Monday through Friday.All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

Salary : $19 - $25