What are the responsibilities and job description for the Administrative Assistant position at Ultimate Staffing Services?
The Administrative Assistant provides essential administrative and clerical support to ensure the efficient operation of an office or department. This role supports managers and team members by handling daily administrative tasks, coordinating communication, and maintaining organized systems.
Key Responsibilities
Key Responsibilities
- Manage and coordinate calendars, meetings, appointments, and conference rooms
- Answer and direct phone calls, emails, and other correspondence professionally
- Prepare, edit, and distribute documents, reports, and presentations
- Maintain accurate filing systems (electronic and/or paper)
- Order office supplies and manage inventory
- Assist with data entry, recordkeeping, and database management
- Support onboarding and offboarding activities as needed
- Coordinate travel arrangements and prepare expense reports
- Ensure confidentiality and handle sensitive information appropriately
- Provide general office support to ensure smooth day-to-day operations
All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.