#140307 Human Resources Coordinator

DESCRIPTION

The College System at UC San Diego is what makes it so unique. No other University in the United States organizes the undergraduate experience around a college system as comprehensive as ours. Our small colleges – each about 4,700 students – help students thrive in a welcoming community. Students have access to personalized advising, support services, and leadership opportunities with all of the advantages of one of the best large, Tier 1, research institutions in the world. Each college is inspired by the philosophy of its namesake and has distinctive general education requirements, and a student life and residential experience attuned to that philosophy. The Undergraduate Colleges Business Office (UCBO), established in 2012, provides financial, human resources, academic personnel, facilities management, and related administrative services to all undergraduate colleges, which include the Provost offices, Writing/Core sequence programs, academic advising, student affairs and residence life units, as well as the Council of Provosts (COP).

Under the general supervision of the HR Operations Manager, this key position for the Undergraduate Colleges Business Office (UCBO) serves as an HR Coordinator and is a member of the CBO-HR Team.

The HR Coordinator provides human resources support for assigned colleges/units (i.e., for approximately 70 monthly/biweekly staff employees and 150-250 student employees). Duties include: recruiting and onboarding student and staff employees; managing multiple inquiries with attention to timekeeping and pay impacting deadlines; and working effectively in a collaborative team environment.

• Some overtime may be required during peak times.

QUALIFICATIONS

• Demonstrated human resources experience to include: recruitment, payroll, visa processing, student employment, onboarding, and other personnel processes.

• Demonstrated experience in using online Timekeeping Systems, online Integrated personnel Information Systems, Payroll/Personnel Systems, and UC online systems. (Preferred)

• Demonstrated strong customer service experience in human resources.

• Demonstrated proficiency with Windows operating systems and related business and communication software, and a demonstrated ability to learn and use various campus administrative computing systems and applications, including, but not limited to, but not limited to payrool and timekeeping systems, with the ability to update and expand skills as needed.

• Demonstrated ability to work independently and as a part of a collaborative team. Ability to prioritize deadlines & projects, including coordinating the efforts of multiple contributors, and establish time frames for completion of projects and assignments.

• Willingness and ability to embrace and follow the UCSD Principles of Community. Ability to interact constructively and with sensitivity with staff, faculty, students, and community members, with diverse personalities and cultures, exercising sensitivity, tact and diplomacy with an emphasis on flexibility, customer service and professionalism

• Ability to communicate clearly and effectively, orally and in writing, including effective writing skills to prepare correspondence, various documents and reports, and email with knowledge of correct usage of English language, grammar, punctuation and spelling.

• Willingness and ability to meet University and department standards for attendance.

SPECIAL CONDITIONS

• Background Check required.

If employed by the University of California, you will be required to comply with our Policy on Vaccination Programs, which may be amended or revised from time to time. Federal, state, or local public health directives may impose additional requirements.

To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors. For more information, please visit UC San Diego Principles of Community.

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.

For the University of California’s Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination

UC San Diego is a smoke and tobacco free environment. Please visit smokefree.ucsd.edu for more information.

Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts an offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; or have filed an appeal of a finding of substantiated misconduct with a previous employer.

a. "Misconduct" means any violation of the policies governing employee conduct at the applicant’s previous place of employment, including, but not limited to, violations of policies prohibiting sexual harassment, sexual assault, or other forms of harassment, or discrimination, as defined by the employer. For reference, below are UC’s policies addressing some forms of misconduct:

• UC Sexual Violence and Sexual Harassment Policy
• UC Anti-Discrimination Policy
• Abusive Conduct in the Workplace